Administrative Assistant (Fundraising)

Job summary

Provide administrative support for fundraising programs, maintain accurate donor records, and assist with donation processing, deposits, reconciliation, and charitable receipting. Support donor communications and event records, contact monthly donors when payment details need updating, and maintain files, mailing lists, and promotional-material inventory.

Job details

Position: Administrative Assistant (Fundraising) Location: Midtown Toronto, ON (Hybrid) Salary: $22-$24 per hour Job Type: 5-month contract with potential for extension Posting Type: Open vacancy We are recruiting on behalf of our non-profit client for a Administrative Assistant (Fundraising) to join their team in Toronto. This role is ideal for an organized, detail-oriented professional with strong administrative, data entry, and customer service skills who wants to support meaningful fundraising initiatives. Key Responsibilities: - Provide administrative support for fundraising programs, including events, monthly giving, and major gifts. - Accurately enter and maintain donor information in databases. - Assist with donation processing, deposits, reconciliation, and charitable receipting. - Update donor records with communications, event details, and sponsor information. - Contact monthly donors to obtain updated credit card information as needed. - Maintain files, mailing lists, and inventory of printed materials and promotional products. Qualifications: - Experience with Salesforce and/or SQL is an asset. - Proficiency in Microsoft Office; knowledge of SQL is an asset. - Strong data entry skills and attention to detail. - Excellent written and verbal communication and customer service skills. - Ability to multitask, prioritize, and meet deadlines. - Knowledge of donation processing, CRA regulations, basic accounting, or French is an asset. This is a great opportunity to join a mission-driven non-profit organization, apply your administrative and data management skills, and contribute to meaningful fundraising initiatives that make a positive impact in the community. Please send your resume in Word version to angela.quinlan@quantum.ca. REFER A TEMP HIRE AND EARN A BONUS! For details, click here. All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process. #tor1

What you’ll do

Provide administrative support for fundraising programs, maintain accurate donor records, and assist with donation processing, deposits, reconciliation, and charitable receipting. Support donor communications and event records, contact monthly donors when payment details need updating, and maintain files, mailing lists, and promotional-material inventory.

Requirements

Candidates should have strong data-entry and administrative skills, attention to detail, and excellent written, verbal, and customer-service abilities. Microsoft Office proficiency is expected; Salesforce, SQL, donation processing, CRA regulations, basic accounting, or French are assets, along with the ability to multitask, prioritize, and meet deadlines.

Listed skills

• Time management · Preferred
• Customer service · Preferred
• SQL · Preferred
• written communication · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Salesforce · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Data Entry
• Donor Database Management
• Fundraising Administration
• Donation Processing
• Reconciliation
• Charitable Receipting
• Customer Service
• Written Communication
• Verbal Communication
• Microsoft Office
• Salesforce
• SQL
• Attention To Detail
• Time Management
• File And Mailing List Management

Job areas

• Administrative
• Finance & Accounting
• Customer Service & Support
• Marketing

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