Administrative Assistant

Job summary

Coordinate management reporting, monitor business performance and sales trends, and provide scheduling, travel, document preparation, and research support. Oversee office operations and facilities coordination, liaise with internal and external stakeholders, and help improve procedures while maintaining records and handling confidential information.

Job details

Position: Administrative Assistant Location: Mississauga, ON (On-Site) Salary: $55,000-$58,000 Job Type: Permanent Posting Type: Open Vacancy We are seeking a highly organized, detail-oriented, and proactive Administrative Coordinator to support the President and department managers within an established organization operating in the regulatory compliance industry. The successful candidate will provide administrative and operational support across various business functions, including reporting, scheduling, office coordination, research, and internal communications. Experience in a regulated industry or compliance-focused environment would be considered an asset. Key Responsibilities - Coordinate and prepare weekly, monthly, and quarterly reports for senior management. - Monitor businessperformance,tracksalesvolumes,andidentifytrends. - Provide administrativesupport,includingschedulingmeetings,managingappointments,andcoordinatingtravelarrangements. - Prepare presentations,reports,corporatedocuments,meetingminutes,andcorrespondence. - Conduct researchtosupportbusinessdevelopment,industryinitiatives,andorganizationalprojects. - Coordinate general office operations, facilities, maintenance, IT support, and administrative requirements. - Liaise withinternaldepartments,externalserviceproviders,andstakeholderstosupportbusinessoperationsandworkplacesafety. - Assist withimprovingofficeprocedures,maintainingrecords,andhandlingconfidentialinformationprofessionally. Qualifications and Requirements - Minimum 3+ years of experience in administrative coordination, executive support, office management, or a related role. - University orcollegeeducationinBusinessAdministrationorarelatedfieldisconsideredanasset. - Proficiency inMicrosoftOffice;experiencewithHubSpotCRMandSage300isanasset. - Experience workinginaregulatedindustryorcompliance-focusedenvironmentisconsideredanasset. - Strong organizational,communication,analytical,andproblem-solvingskills,withtheabilitytomanagemultiplepriorities. An excellent opportunity to work closely with senior leadership, gain exposure to various business functions, and contribute to the success of an established organization while growing

What you’ll do

Coordinate management reporting, monitor business performance and sales trends, and provide scheduling, travel, document preparation, and research support. Oversee office operations and facilities coordination, liaise with internal and external stakeholders, and help improve procedures while maintaining records and handling confidential information.

Requirements

Requires at least three years of experience in administrative coordination, executive support, office management, or a related role, along with strong organizational, communication, analytical, and problem-solving skills. Business Administration or related postsecondary education is an asset, as are Microsoft Office proficiency, HubSpot CRM or Sage 300 experience, and experience in a regulated or compliance-focused environment.

Listed skills

• Reporting · Preferred
• scheduling · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Coordination
• Executive Support
• Office Management
• Reporting
• Business Performance Monitoring
• Sales Trend Analysis
• Scheduling
• Travel Coordination
• Presentation Preparation
• Business Research
• Office Operations
• Facilities Coordination
• Internal Communications
• Recordkeeping
• Confidential Information Handling
• Microsoft Office

Job areas

• Administrative
• Management & Leadership
• Data & Analytics

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