Administrative Coordinator - Office & Administrative Support

Job summary

Coordinate daily office operations and provide administrative support to senior leaders and internal teams, including scheduling, meetings, documentation, reporting, and recordkeeping. Support employee welcome activities, office events, HR administration, and other projects while coordinating requests with internal and external contacts.

Job details

Position: Administrative Coordinator - Office & Administrative Support Location: Downtown Toronto Salary: $38-$42/hour Job Type: 12-month Contract Posting Type: Open vacancy Work Model: Hybrid (3 days a week on-site) Our client, a well-established organization, is seeking a versatile and highly organized Administrative Coordinator to join their Toronto office on a long-term contract. This is an excellent opportunity for an experienced administrative professional who enjoys variety in their day, takes initiative and thrives in a role where they can support multiple areas of the business. The successful candidate will provide a combination of office coordination, executive and general administrative support, reporting and HR-related administration. We are looking for someone who is adaptable, resourceful and comfortable taking ownership of a wide range of responsibilities in a busy, collaborative environment. Key Responsibilities: - Provide day-to-day office coordination and general administrative support to ensure smooth operations. - Support senior leadership and internal teams with scheduling, meeting coordination, documentation and other administrative requirements. - Maintain and update spreadsheets, organizational charts, trackers and internal reports using Excel. - Prepare, format and proofread documents, presentations, correspondence and internal communications. - Coordinate employee welcome activities, office events and the annual holiday celebration. - Assist with data entry, information management, recordkeeping and general administrative processes. - Liaise with internal stakeholders and external contacts to coordinate administrative requests and follow up on outstanding items. - Provide administrative assistance to the HR team, including employee documentation and other coordination activities, as required. - Take on additional administrative projects and responsibilities based on evolving business needs. What You Bring: - 5 years+ of administrative, office coordination or executive support experience within a professional or corporate environment - Strong proficiency in Microsoft Office, particularly Excel, with the ability to confidently manage spreadsheets, organize data and prepare reports - Excellent organizational skills, attention to detail and the ability to manage multiple competing priorities - Strong written and verbal communication skills, with experience preparing professional correspondence and documentation - A proactive, resourceful and flexible approach, with a willingness to assist wherever support is needed - Experience supporting senior leadership and coordinating activities across multiple departments - A professional, collaborative and service-oriented approach This opportunity is particularly well suited to someone who enjoys being a key administrative resource within an organization, brings a broad range of skills and takes pride in keeping people, processes and day-to-day operations organized and running smoothly. Please send your resume in Word version to angelica.stewart@quantum.ca. REFER A TEMP HIRE AND EARN A BONUS! For details, click here. All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process. #tor1

What you’ll do

Coordinate daily office operations and provide administrative support to senior leaders and internal teams, including scheduling, meetings, documentation, reporting, and recordkeeping. Support employee welcome activities, office events, HR administration, and other projects while coordinating requests with internal and external contacts.

Requirements

Requires at least five years of administrative, office coordination, or executive support experience in a professional or corporate environment, along with strong Microsoft Office and Excel skills. Candidates should be highly organized, detail-oriented, adaptable, proactive, and effective communicators with experience supporting senior leadership and multiple departments.

Listed skills

• Administrative Support · Preferred
• Microsoft Excel · Preferred
• Microsoft Office · Preferred
• Reporting · Preferred
• scheduling · Preferred
• document preparation · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Coordination
• Administrative Support
• Executive Support
• Microsoft Excel
• Microsoft Office
• Spreadsheet Management
• Reporting
• Scheduling
• Meeting Coordination
• Document Preparation
• Proofreading
• Data Entry
• Recordkeeping
• Event Coordination
• Human Resources Administration
• Stakeholder Communication

Job areas

• Administrative
• Human Resources
• Management & Leadership

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