Executive Coordinator - Governance & Board Support

Job summary

Provide senior-level administrative and operational support to executives and the Board, including scheduling, correspondence, and coordination of board and committee meetings. Prepare and maintain governance documents, reports, confidential records, and follow-up materials while liaising with stakeholders and supporting legal services, operational initiatives, and special projects.

Job details

Position: Executive Coordinator - Governance & Board Support Location: Downtown Toronto (Hybrid - 2 days onsite) Compensation: $35-$38 per hour Posting Type: Open vacancy Job Type: Temporary Contract - ASAP to March 2027, with potential for extension Our client, an established organization within the public sector, is seeking an experienced Executive Coordinator to provide high-level administrative and operational support to senior leadership and the Board of Directors. This opportunity is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment and brings experience supporting senior executives, coordinating board activities, and managing confidential information. Key Responsibilities: - Provide executive administrative support, including calendar management, meeting coordination, correspondence, and scheduling. - Coordinate Board and committee meetings, including preparing agendas, meeting packages, minutes, and follow-up documentation. - Support governance-related activities, reporting requirements, and administrative processes. - Prepare, review, and format reports, presentations, correspondence, and other executive-level documentation. - Maintain confidential records, files, and information with a high degree of professionalism and discretion. - Liaise with internal and external stakeholders, ensuring effective communication and timely follow-up. - Assist with administrative coordination across legal services, operational initiatives, and special projects. - Maintain accurate documentation and support the smooth operation of the executive office. Qualifications: - Previous experience providing senior-level administrative or executive support. - Experience supporting a Board of Directors, committees, or governance-related activities is highly desirable. - Background within the public sector, nonprofit, legal, or regulatory environment is considered an asset. - Exceptional organizational skills, attention to detail, and ability to manage competing priorities. Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca. REFER A TEMP HIRE AND EARN A BONUS! For details, click here. All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process. #tor1

What you’ll do

Provide senior-level administrative and operational support to executives and the Board, including scheduling, correspondence, and coordination of board and committee meetings. Prepare and maintain governance documents, reports, confidential records, and follow-up materials while liaising with stakeholders and supporting legal services, operational initiatives, and special projects.

Requirements

Previous experience providing senior-level administrative or executive support is required, with board, committee, or governance support experience highly desirable. Strong organization, attention to detail, and the ability to manage competing priorities are important; public sector, nonprofit, legal, or regulatory experience is an asset.

Listed skills

• Attention to detail · Preferred
• report preparation · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive Administrative Support
• Calendar Management
• Meeting Coordination
• Board Support
• Governance Support
• Agenda Preparation
• Meeting Package Preparation
• Minute Taking
• Report Preparation
• Document Formatting
• Confidential Records Management
• Stakeholder Communication
• Scheduling
• Correspondence Management
• Organizational Skills
• Attention To Detail

Job areas

• Administrative
• Government & Public Sector
• Management & Leadership
• Legal

More jobs from Quantum Management Services Ltd.