Corporate Receptionist & Administrative Assistant

Job summary

The role involves managing incoming calls, greeting visitors, and handling administrative tasks such as file maintenance and conference room scheduling. Additionally, the incumbent will assist with office records management and may support mail or print production duties.

Job details

Corporate Receptionist & Administrative Assistant What is in it for you: • Hourly salary of $23.10 • 12-month contract. • Full-time position: 37.50 hours per week. • Weekday schedule from 8 am to 5 pm. • On-site work in a dynamic environment. Responsibilities: • Receive and direct multiple incoming telephone calls on a multi-line telephone system • Document accurate and complete messages • Greet and direct visitors and adhere to customer security/badge requirements • Set-up, maintain files/records • Responsible for conference room scheduling and meeting set up • Perform office and records management • May be asked to cover mail/ print production or fulfillment duties (faxing, scanning, copying) What you will need to succeed: • Minimum High School diploma or equivalency • 2+ years of experience in a Receptionist, Front Desk, Administrative Assistant, Office Coordinator • Able to lift and move up to 50 pounds • Ability to read, write and follow instructions • Intermediate computer skills including MS Word, Outlook, Excel, PowerPoint (or equivalents), internet navigation and Windows Explorer • Able to use phone equipment per training • Excellent customer service and communication skills • Ability to manage multiple tasks • Able to perform duties with minimal supervision • Data entry Why Recruit Action? Recruit Action (agency permit: AP-2504511) provides recruitment services through quality support and a personalized approach. As part of the screening process, some applications may be reviewed using artificial intelligence tools. Only candidates who meet the hiring criteria will be contacted. # XNAJP00028385

What you’ll do

The role involves managing incoming calls, greeting visitors, and handling administrative tasks such as file maintenance and conference room scheduling. Additionally, the incumbent will assist with office records management and may support mail or print production duties.

Requirements

Candidates must have a minimum of a High School diploma and at least 2 years of experience in a receptionist or administrative role. Proficiency in Microsoft Office suite and the ability to lift up to 50 pounds are required.

Listed skills

• Customer service · Preferred
• Communication Skills · Preferred
• Data entry · Preferred
• Microsoft Outlook · Preferred
• Microsoft Excel · Preferred
• Time management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Receptionist
• Administrative Assistant
• Customer Service
• Communication Skills
• Multi-line Telephone System
• Data Entry
• Office Management
• Records Management
• Conference Room Scheduling
• MS Word
• Outlook
• Excel
• PowerPoint
• Internet Navigation
• Windows Explorer
• Time Management
• Print Production
• Lifting Ability
• Microsoft Word
• Microsoft Excel
• Software Documentation
• Communication
• Computer Literacy
• File Explorer
• Microsoft Outlook
• Microsoft PowerPoint
• Web Navigation
• Scheduling

Job areas

• Administrative
• Customer Service & Support
• Corporate Receptionist/Administrative Assistant
• Receptionist
• Receptionists (general)
• Receptionists and Information Clerks

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