Mailroom & Scanning Associate

Job summary

The associate will prepare, scan, and index documents while managing mailroom operations including sorting, distribution, and equipment maintenance. They are also responsible for performing fulfillment tasks and ensuring all mailroom security procedures are followed.

Job details

Mailroom & Scanning Associate Take on an exciting opportunity in the sector of document management and business services for our client. Working across document imaging, mail processing and print services, you will help keep essential operations running smoothly while contributing to a professional environment focused on quality, efficiency and customer service. What is in it for you: • Hourly salary of $19.59. • 4-month contract with the potential for permanent employment. • Full-time position: 37.50 hours per week. • Weekday schedule from 8:00 am to 4:30 pm. • On-site work in a dynamic environment. Responsibilities: • Prepare customer documents for the digital imaging process. • Review physical documents for quality issues that may affect scanning. • Prepare a variety of document types and conditions for scanning. • Index scanned images according to customer and leadership requirements. • Assist with additional print-related workflows as needed. • Receive, sort and process mail documents, packages and supplies, and notify recipients. • Record and process accountable mail information and maintain logs. • Perform basic printing using colour production printers. • Operate mail equipment, including inserters, sorters and finishing equipment. • Perform quality checks on outbound mail. • Perform mail labeling and mail merge activities. • Perform electronic mail distribution, including opening, preparing, scanning and distributing mail. • Complete fulfillment activities such as assembly, packaging and kitting of materials. • Follow mailroom security procedures. • Deliver and collect mail on scheduled routes. • Move boxes, load paper into machines and support operational workflow requirements. • Perform other assigned duties to meet business needs. What you will need to succeed: Education and certifications • High School diploma or equivalent. Required experience • 6 months to 1 year of experience in a professional working environment, including experience in a client-facing environment. • 1 to 2 years of experience in a mailroom environment. Technical and professional skills • Intermediate computer skills, including Microsoft Office. • Ability to operate high-volume mail and insertion equipment. • Ability to manage multiple tasks with minimal supervision. Physical requirements • Ability to lift and move up to 50 pounds. • Ability to bend, squat and reach without issue. • Ability to walk and push a mail cart. Soft skills • Strong customer service skills. • Self-motivated with the ability to work independently. • High level of attention to detail. • Willingness and ability to learn new processes and procedures. Why Recruit Action? Recruit Action (agency permit: AP-2504511) provides recruitment services through quality support and a personalized approach. As part of the screening process, some applications may be reviewed using artificial intelligence tools. Only candidates who meet the hiring criteria will be contacted.

What you’ll do

The associate will prepare, scan, and index documents while managing mailroom operations including sorting, distribution, and equipment maintenance. They are also responsible for performing fulfillment tasks and ensuring all mailroom security procedures are followed.

Requirements

Candidates must have a high school diploma or equivalent and 6 months to 2 years of relevant experience in professional and mailroom environments. Proficiency in Microsoft Office and the ability to lift up to 50 pounds are required.

Listed skills

• Customer service · Preferred
• Attention to detail · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Document imaging
• Mail processing
• Print services
• Scanning
• Data indexing
• Microsoft Office
• Mail equipment operation
• Customer service
• Attention to detail
• Log maintenance
• Fulfillment
• Security procedures
• Mail Distribution
• Document Management
• Workflow Management
• Lifting Ability
• Mail Processing
• Self-Motivation
• Artificial Intelligence
• Customer Service
• Computer Literacy
• Digital Imaging
• Document Imaging
• Packaging And Labeling
• Leadership
• Mailroom
• Operations
• Detail Oriented

Job areas

• Administrative
• Logistics
• Customer Service & Support
• Mailroom Associate
• Postal Service / Mail Room Worker
• Mail Carriers and Sorting Clerks
• Postal Service Clerks