Coordinator Training and Orientation LTC

Job summary

The coordinator will manage orientation and training programs for new hires, volunteers, and students within the Long-Term Care division. They are responsible for maintaining the Learning Management System, tracking compliance, and providing administrative support for educational sessions.

Job details

Overview Coordinator Training and Orientation LTCHealth Services – Long Term Care Status: Contract Full-time 18 Months Hire Range: $62,902 – $70,765 per annum plus Contract Benefits Work mode: Hybrid *see below for more details Hours of Work: 35 hours/weekAre you a proactive coordinator who excels at organization, communication, and managing multiple priorities in a dynamic environment? The Long-Term Care Division is committed to delivering person-centred care through the Butterfly Model of Care, promoting emotional well-being and enhancing quality of life for residents and their families. You will play a key role in supporting employee success across our Long-Term Care homes by coordinating orientation and training programs that help build a knowledgeable, confident, and engaged workforce. Working closely with Human Resources, leaders, educators, and staff, you will support onboarding, training administration, learning compliance, and record management to ensure employees have the tools and resources they need to provide exceptional care and service. What You'll Do: Training & Orientation Coordination: Coordinate and ensure data entry for all new, returning, and terminated users within the Learning Management System (LMS) Coordinate centralized and home-level orientation for new hires, volunteers, and students in collaboration with Human Resources, Training & Orientation Specialists, and hiring supervisors Prepare, update, and distribute orientation packages and onboarding information for new hires, volunteers, and students Support the collection and distribution of new hire paperwork and orientation checklists Track completion of all training and orientation delivered by the Training & Orientation Specialists Assist with annual updates to orientation checklists and training materials Scheduling, Reporting & Administrative Support: Create and maintain the Training & Orientation team's centralized calendar Track and support the generation of monthly reporting to monitor compliance rates and legislative requirements Coordinate planning and logistics for mandatory annual Long-Term Care education sessions, including room bookings, equipment, and training materials Coordinate training activities by arranging internal and external venues and refreshments as required Prepare and distribute agendas and minutes for standing and ad hoc committees as required Maintain accurate training records and reporting data Program Support: Assist Training & Orientation Specialists with the coordination and placement of community college students Provide administrative support to training initiatives and special projects Provide back-up administrative support within the Long-Term Care Division as required What You Bring to the Role: Education & Experience: College Diploma in Business Administration Two (2) years of program support experience An equivalent combination of education, training, and experience will also be considered Knowledge, Skills & Abilities: Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Visio Ability to manage multiple tasks with changing priorities Strong judgment, tact, and discretion in preparing, disclosing, and handling confidential and sensitive information Self-motivated and able to act on own initiative, within the scope of the position's responsibilities, using good judgment and discretion Superior attention to detail Excellent verbal and written communication skills Strong organizational and time management skills Perks That Make Work Rewarding: As a contract employee, you'll enjoy: Automatic enrolment into the OMERS Pension Plan Vacation accrual of up to three (3) weeks per year, earned monthly Three (3) paid personal days and floating holidays Flexible hours supporting your wellness and well-being Supportive leadership and a culture of respect and inclusion Pre-Employment Requirements: Successful candidates hired to work within any of the Region of Peel's Long-Term Care Homes are required to provide: Vulnerable Sector Police Check TB Skin Testing Please note that any costs associated with obtaining these requirements are the responsibility of the successful candidate. Work Mode & Location: This role offers a hybrid work arrangement with a minimum of two (2) days per week on-site at 10 Peel Centre Drive Brampton and the 5 Long Term Care centres in Mississauga, Brampton and Bolton. Additional on-site presence may be required based on operational needs Our Recruitment Process: Interviews will be conducted in person. Please monitor your email, including spam/junk folders, for recruitment communications. Be bold. Think big. Make an impact. Join our team and help create seamless orientation and training experiences that support employee success across our Long-Term Care homes. If this opportunity matches your qualifications and experience, please apply online. About Us Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon. Peel Region delivers essential services to more than 1.5 million residents and approximately 200,000 businesses. We’re working to create a community that is safe, inclusive, and accessible. A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life. Our workforce is 6,700 strong and since 1974, we’ve been delivering a wide range of resident focused services. Our services include paramedic services, health programs, long-term care and services for seniors, child care support, garbage collection and recycling, waste water and water treatment, road maintenance, financial assistance, and housing support. Recognized by Canada's Healthy Workplace Month® with the Great Employer Award presented by Excellence Canada, Peel Region is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity, practices inclusion, recognizes the unique contributions and abilities of all people and facilitates innovative thinking. At Peel Region, people come first. Each employee has an important role within our community and when we work together, it’s impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You won't find a better opportunity than Peel Region. Additional Information Peel Region is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.Peel Region is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation, please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact zzg-hrtalentacquisition@peelregion.ca Please be advised, Peel Region uses email to communicate with applicants for open job competitions and does not use AI technology in any part of the recruitment process. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e., testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.

What you’ll do

The coordinator will manage orientation and training programs for new hires, volunteers, and students within the Long-Term Care division. They are responsible for maintaining the Learning Management System, tracking compliance, and providing administrative support for educational sessions.

Requirements

Candidates must possess a College Diploma in Business Administration and at least two years of program support experience. Proficiency in Microsoft Office applications and strong organizational skills are essential for this role.

Benefits

• OMERS Pension Plan
• Vacation accrual
• Paid personal days
• Floating holidays
• Flexible hours

Listed skills

• Time management · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Reporting · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Training coordination
• Orientation management
• Learning Management System
• Data entry
• Administrative support
• Reporting
• Scheduling
• Microsoft Office
• Communication
• Time management
• Organizational skills
• Attention to detail
• Confidentiality
• Record management
• Training Records Management
• Administrative Support
• Financial Assistance
• Tactfulness
• Workplace Inclusivity
• Garbage Collection (Computer Science)
• Planning
• Self-Motivation
• Microsoft Access
• Microsoft Excel
• Business Administration
• Management
• Learning Management Systems
• Data Entry
• Leadership
• Innovation
• Long-Term Care
• Microsoft Outlook
• Microsoft Visio
• Wastewater
• Microsoft PowerPoint
• Time Management
• Water Treatment
• Coordinating
• Collections
• Detail Oriented

Job areas

• Administrative
• Human Resources
• Healthcare
• Government & Public Sector
• Orientation Coordinator
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

More jobs from Region of Peel