Athletics Administrative Graduate Assistant

Position Department: Athletics Administration Position School: Administration Overview: Robert Morris University, Department of Athletics seeks a dynamic Graduate Assistant for Administrative Services to support the daily operational and administrative functions of a Division I athletics program. Working closely with executive leadership and department staff, the Graduate Assistant will gain comprehensive exposure to intercollegiate athletics administration by assisting with office management, meeting preparation, internal communications, and event coordination. This position is ideal for an aspiring athletics administrator seeking hands-on experience in program operations, administrative support, and project management within a fast-paced Division I environment. Responsibilities: Main responsibilities include numeric and textual project tracking, department coordination, and administrative assistance across senior staff. The Graduate Assistant will serve as a primary administrative contact for the central athletics office, managing daily front-desk operations, answering phone inquiries, and routing communications to appropriate staff. In this role, the GA will assist executive leadership with scheduling, calendar management, and the preparation of meeting materials, agendas, and presentation decks. Additionally, the GA will support departmental special events, handle incoming and outgoing correspondence, maintain central digital filing systems, and assist with processing travel requests, expense reports, and general office purchasing. Minimum Qualifications: Candidates must be fully admitted into a graduate degree program at the university, with preference given to programs in Sports Management, Business Administration, Higher Education, or Public Administration. Exceptional written and verbal communication skills, strong organizational abilities, and proficiency with office software are required. The ideal candidate maintains a high level of professionalism, discretion, and attention to detail when handling sensitive athletic department information. Preferred qualifications include prior office administrative experience, involvement in collegiate athletics, and the ability to multitask effectively under tight deadlines. Academic Years Preferred: First Year Graduate Student or Greater Wage: $1,500 Wage Frequency: Monthly Stipend (Consistent and Continuous amount) Is this position funded through Federal Work Study dollars?: No Average Number of Hours Per Week: Varies, averages 20 Days of the Week to Work: Monday - Friday Anticipated Time Frames to Work: 9 AM - 4 PM Preferred Start Date: Sep 1, 2026 Anticipated End Date: Apr 30, 2027 Act 153 Clearance Required: No Required To Pass a Motor Vehicle Report Check (If driving on behalf of the University): No Required to Pass a Credit Check: No Additional Posting Information: None Special Applicant Instructions: None Commitment to Diversity: RMU complies with all applicable federal, state and local laws and provides equal opportunity in all educational programs and activities, admission of students and conditions of employment for all qualified individuals regardless of race, color, sex, religion, age, disability, sexual orientation, or national origin. Reasonable Accommodation Notice: Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please email [email protected] or call us at (412) 397-6270 if you require a reasonable accommodation to apply for a job or to perform your job. Student Jobs for Academic Credit Students may apply to use their on-campus job for academic credit. This is incumbent upon the student completing the application process through the Career & Professional Development Center and receiving approval from the appropriate department head. Visit www.rmu.edu/why-rmu/campus-experience/cpdc/students [https://www.rmu.edu/why-rmu/campus-experience/cpdc/students] for more information).

The Graduate Assistant will support daily operational and administrative functions for the athletics department, including office management, event coordination, and project tracking. They will also assist executive leadership with scheduling, meeting preparation, and internal communications.

Candidates must be fully admitted into a graduate degree program at the university, with a preference for fields like Sports Management or Business Administration. Strong written and verbal communication skills, organizational abilities, and proficiency with office software are required.

• Attention to detailPreferred
• CommunicationPreferred
• Project managementPreferred

Identified from the job description. Confirm important requirements above.

• Office management
• Project management
• Event coordination
• Administrative support
• Communication
• Organizational skills
• Scheduling
• Calendar management
• Data tracking
• Professionalism
• Multitasking
• Attention to detail
• Calendar Management
• Administrative Support
• Sports Management
• Organizational Skills
• Expense Reports
• Administrative Functions
• Athletic Administration
• Intercollegiate Athletics Administration
• Business Administration
• Event Planning
• Public Administration
• Leadership
• Internal Communications
• Project Management
• Office Management
• Operations
• Purchasing
• Verbal Communication Skills
• Network Routing
• Coordinating
• Filing
• Detail Oriented

• Sports & Recreation
• Administrative
• Education
• Management & Leadership
• Graduate Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Minimum education

Master’s degree

Minimum experience

0+ years

Posting language

English

Working hours

20 hours per week