Accounts Receivable Representative

Job summary

Process invoices and payments, follow up on overdue accounts, negotiate payment arrangements, reconcile customer accounts, and investigate discrepancies. Prepare reports and support credit administration, customer inquiries, coordination with internal teams, and month-end and year-end closing.

Job details

Company: RS Breakers & Controls RS Breakers & Controls is an Original Equipment Supplier that provides excellent customer service and customized solutions. Our 35,000-square-foot warehouse stocks over 100,000 products, including MCC wrapper/buckets, panel switches, circuit breakers, bus plugs, distribution panel boards, and so much more. We stock products of all amperages and voltages to serve residential, commercial, and industrial needs. The Position: This is a full-time sales position based at our location in Mississauga, ON. Reports to: This position reports to the President/Owner Key Responsibilities Process and monitor customer invoices; ensure accuracy and timely delivery Follow up on outstanding invoices through phone calls, emails, and letters Negotiate payment terms and arrangements with customers Reconcile customer accounts and investigate discrepancies Prepare aging reports and provide regular updates to management Record payments and update account records in the accounting system Coordinate with sales and operations teams on credit and collection issues Assist with credit applications and maintain customer credit files Generate AR reports and analytics for management review Handle customer inquiries regarding invoices and account status Support month-end and year-end closing processes Required Qualifications High school diploma or equivalent; some post-secondary accounting/business coursework preferred 2+ years of accounts receivable or billing experience Proficiency with accounting software and Microsoft Office (Excel, Word, Outlook) Strong organizational and time-management skills Excellent written and verbal communication skills Ability to work independently and prioritize multiple tasks Attention to detail and accuracy Professional demeanor with customers Preferred Qualifications Knowledge of B2B or wholesale distribution Experience with collections and credit management Familiarity with Microsoft Business Central

What you’ll do

Process invoices and payments, follow up on overdue accounts, negotiate payment arrangements, reconcile customer accounts, and investigate discrepancies. Prepare reports and support credit administration, customer inquiries, coordination with internal teams, and month-end and year-end closing.

Requirements

A high school diploma or equivalent is required, with post-secondary accounting or business coursework preferred. Candidates need at least two years of accounts receivable or billing experience, proficiency with accounting software and Microsoft Office, strong organizational and communication skills, and attention to detail; B2B or wholesale distribution, collections, credit management, and Microsoft Business Central experience are preferred.

Listed skills

• Time management · Preferred
• Collections · Preferred
• Customer service · Preferred
• Microsoft Excel · Preferred
• Accounts receivable · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Receivable
• Invoice Processing
• Collections
• Payment Negotiation
• Account Reconciliation
• Discrepancy Investigation
• Aging Reports
• Payment Recording
• Credit Management
• Customer Service
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Accounting Software
• Time Management
• Written and Verbal Communication
• Professionalism
• Microsoft Dynamics 365 Business Central
• Accounting
• Business To Business
• Billing
• Management
• Circuit Breakers
• Sales
• Warehousing
• Invoicing
• Operations
• Verbal Communication Skills
• Wholesaling
• Network Switches
• Stocks (Inventory)
• Prioritization
• Customer Inquiries
• Detail Oriented

Job areas

• Finance & Accounting
• Customer Service & Support
• Sales
• Accounts Receivable Representative
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks

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