Family Law Clerk

Job summary

Manage family law files from document preparation and financial disclosure through court, settlement, mediation, and trial preparation. Coordinate with clients, lawyers, courts, opposing counsel, and external professionals while maintaining accurate records, meeting deadlines, and tracking billable time.

Job details

About the Company Our client, a well-established Toronto law firm, is seeking an experienced Family Law Clerk to join their team. This is an excellent opportunity for a knowledgeable and detail-oriented professional with extensive family law experience who can manage complex matters independently while providing exceptional client service. Responsibilities Manage and coordinate all aspects of family law files, including drafting, organizing and assembling pleadings, financial statements, separation agreements, divorce documentation and other related materials. Obtain, review and compile financial disclosure for briefs, affidavits of documents, examinations for discovery and trial preparation. Work directly with clients to obtain background information, assist with the preparation of financial statements and disclosure documents, and coordinate the execution of legal documentation. Prepare and review complex financial statements, net family property statements and comparative net family property statements, identifying discrepancies, omissions and outstanding disclosure. Review client budgets and income information and prepare data for support calculations. Assist lawyers with preparation for court appearances, settlement conferences, mediations, arbitrations, examinations and trial proceedings. Draft and assist with the preparation of conference briefs, mediation briefs, pleadings, motions, affidavits, factums, offers to settle, agreements, correspondence and reporting letters. Prepare court orders based on judicial endorsements, consents and minutes of settlement. Coordinate the execution, service and filing of court documents while ensuring all deadlines are met. Prepare documentation for uncontested divorces and assist with real estate transactions arising from family law matters, as required. Liaise with clients, opposing counsel, courts, financial institutions, government agencies, process servers and other professionals. Coordinate with external professionals, including business valuators, real estate appraisers, accountants, actuaries, mediators and arbitrators. Maintain accurate file records, proactively manage time entry and ensure billable time is recorded and reviewed daily. Requirements Law Clerk Diploma from an accredited institution. 5+ years of experience as a Family Law Clerk within a law firm environment. Extensive knowledge of family law procedures, applicable legislation, regulations and the Family Law Rules. Advanced experience with DivorceMate software. Strong technical proficiency with Microsoft Office, including Word and Outlook. Experience with a law firm docketing and billing system, such as 3E; familiarity with a document management system is an asset. Excellent drafting, organizational, time management and communication skills. Ability to independently manage multiple files, prioritize competing demands and meet tight deadlines with minimal supervision. Strong analytical, investigative and problem-solving abilities, with exceptional attention to detail and accuracy. Demonstrated commitment to client service, with the ability to work compassionately and professionally with clients navigating sensitive family law matters. Proactive, resourceful and collaborative, with the ability to work independently and contribute positively to a team environment. Flexibility to work additional hours during busy periods, as required. Demonstrates the highest level of discretion and maintains strict confidentiality at all times. Compensation Salary up to $95,000, commensurate with experience. Hybrid remote schedule - 2 days in office. Comprehensive benefits. We do not use AI to screen candidates.

What you’ll do

Manage family law files from document preparation and financial disclosure through court, settlement, mediation, and trial preparation. Coordinate with clients, lawyers, courts, opposing counsel, and external professionals while maintaining accurate records, meeting deadlines, and tracking billable time.

Requirements

Requires an accredited Law Clerk Diploma and at least five years of family law clerk experience in a law firm, with extensive knowledge of family law procedures, legislation, and rules. Candidates need advanced DivorceMate skills, strong Microsoft Office proficiency, excellent drafting and organizational abilities, and the capacity to manage multiple sensitive matters independently and confidentially.

Benefits

• Comprehensive Benefits

Listed skills

• Customer service · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Family Law File Management
• Legal Drafting
• Financial Disclosure Review
• Financial Statement Preparation
• Net Family Property Analysis
• Support Calculations
• Court and Trial Preparation
• Client Service
• Court Document Filing
• Deadline Management
• DivorceMate
• Microsoft Word
• Microsoft Outlook
• 3E Docketing and Billing
• Document Management
• Confidentiality

Job areas

• Legal
• Administrative

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