Office Administrator

Job summary

The Office Administrator manages daily administrative operations, including facilities coordination, vendor management, and supply procurement. They also provide high-level support to senior executives and consulting teams while ensuring office compliance with internal policies.

Job details

Why Ryan? Hybrid and Remote Work Options Award-Winning Culture Generous Personal Time Off (PTO) Benefits Up to 20 Weeks of Parental Leave Top-up (Adoption Included Monthly Gym Membership OR Gym Equipment Reimbursement Health and Dental Benefit Eligibility Effective Day One RRSP with Employer Match Tuition Reimbursement After One Year of Service The Office Manager plays a key role in ensuring the day-to-day administrative operations of the office run smoothly and efficiently. This is a fully onsite role Monday-Friday in Calgary, AB. Duties and responsibilities, as they align to Ryan’s Key Results Provide high-quality, consistent support for senior executives, consulting teams, and client service efforts. Oversee office operations and daily administrative priorities, including but not limited to facilities coordination, maintenance scheduling and repairs, vendor management, supply ordering including kitchen and administrative supplies, mail and shipping, deliveries and front-desk support. Serve as the on-site contact for Property Management, assisting with Property Management notice distribution and other support. Serve as on-site fire warden with associated responsibilities. Partner with the leadership team to improve internal processes and ensure compliance with policies and procedures. Support Principal In Charge (PIC) on all related duties and responsibilities. Skills & Qualifications: 5+ years of administrative or office management experience, Strong knowledge of administrative and office practices, ideally within a professional services or real estate-related environment Proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and document formatting/editing tools Familiarity with administrative tasks such as invoicing, contract management, calendar coordination, and data entry Exceptional organizational skills, attention to detail, and ability to manage multiple deadlines Strong interpersonal and communication skills, with the ability to build relationships across departments Equal Opportunity Employer: disability/veteran Calgary AB Salary: $60,000 to $78,000. Certain roles may be eligible for incentive compensation. #LI-MK1

What you’ll do

The Office Administrator manages daily administrative operations, including facilities coordination, vendor management, and supply procurement. They also provide high-level support to senior executives and consulting teams while ensuring office compliance with internal policies.

Requirements

Candidates must have at least 5 years of administrative or office management experience, preferably in professional services. Proficiency in Microsoft Office Suite and strong organizational and communication skills are required for this role.

Benefits

• Personal time off
• Parental leave
• Gym membership
• Gym equipment reimbursement
• Health insurance
• Dental insurance
• RRSP with employer match
• Tuition reimbursement

Listed skills

• Administrative Support · Preferred
• interpersonal skills · Preferred
• Data entry · Preferred
• Communication Skills · Preferred
• Microsoft Office Suite · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Office management
• Facilities coordination
• Vendor management
• Supply ordering
• Front-desk support
• Microsoft Office Suite
• Document formatting
• Invoicing
• Contract management
• Calendar coordination
• Data entry
• Organizational skills
• Communication skills
• Interpersonal skills
• Maintenance Scheduling
• Organizational Skills
• Time Off Management
• Administrative Functions
• Microsoft Excel
• Editing
• Communication
• Consulting
• Contract Management
• Data Entry
• Document Formatting
• Property Management
• Leadership
• Microsoft Outlook
• Microsoft Office
• Office Management
• Operations
• Microsoft PowerPoint
• Real Estate
• Coordinating
• Vendor Management
• Detail Oriented

Job areas

• Administrative
• Management & Leadership
• Consulting
• Office Administrator
• Office Manager (General)
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers

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