Stockkeeper II

Job summary

This role provides procurement administration and order coordination support for the School of Manufacturing and Automation and the School of Transportation. Responsibilities include preparing requisitions, tracking orders, maintaining purchasing records, and supporting inventory replenishment activities.

Job details

Trades meet tech in SAIT’s School of Transportation. Delivering hands-on, skills-based training, our schools prepare learners for rewarding careers in Alberta’s fast-evolving transportation industries. Join a team where learner success comes first through teaching excellence, tech-infused curriculum and state-of-the-art facilities. The Opportunity Job classification: A5923 - Stockkeeper II Salary range: $61,152.00 -$65,664.00(based on a 40-hour work week). Placement within the range is typically based upon a review of skills, experience, and internal equity. This is a part-time position working 20 hours per week. Hours per week: 20hrs (This is a part-time permanent position) Posting closing date: Monday, Sep 21st at 4PM View a summary of our benefits and perks for salaried employees This position provides purchasing administration and order coordination support for the School of Manufacturing and Automation and the School of Transportation. The role supports approved procurement activities by preparing requisitions, obtaining routine quotations, entering approved purchase orders, tracking orders, maintaining purchasing records, coordinating delivery documentation, and supporting inventory replenishment activities. The work is performed under the direction of the Team Lead and follows established purchasing procedures, vendor agreements, institutional procurement requirements, and manager approval processes. \n The Role 1. Procurement Administration and Order Coordination (70%) Prepare Banner requisitions, purchasing documentation, and approved purchase order information. Obtain routine quotations from approved suppliers and confirm pricing, quantities, account coding, and supporting approvals before processing purchases. Track open purchase orders, outstanding deliveries, back orders, shortages, discrepancies, and returns. Maintain purchasing spreadsheets, Smartsheet tools, records, supporting documentation, and audit files. Communicate order status updates to instructors, staff, vendors, and suppliers. 2. Vendor, Inventory and Records Support (20%) Maintain vendor contact information, supplier records, purchasing files, and recurring purchase documentation. Coordinate routine communication with suppliers regarding order status, delivery dates, documentation, and product information. Monitor stock levels for frequently used supplies and consumables and prepare replenishment recommendations for review and approval. Support inventory counts, inventory records, and receiving documentation by matching packing slips, invoices, and purchase orders. 3. Other Related Duties (10%) Assist with Orientation Day purchasing and supply coordination activities. Support special projects involving cleanup of purchasing records, inventory reviews, data entry, document preparation, and reporting requirements. Perform other related duties as assigned. Qualifications & Experience Education High School Diploma is required Preferred Certificate or Diploma in: Business Administration Supply Chain Management Office Administration Experience in Procurement Experience Minimum Required Two years of purchasing, procurement support, inventory, administrative, or financial processing experience. Experience using computerized purchasing or financial systems. Experience maintaining records and processing transactions. Preferred Banner Finance experience. Smartsheet experience. Post-secondary purchasing environment experience. Parts store experience. Qualifications, Certifications or Designations Minimum Required Class 5 driver’s licence. Preferred Supply Chain Canada coursework. Purchasing or procurement certification. \n About SAIT At SAIT, we’re building bold futures. We’re a community of tenacious problem-solvers, inventive thinkers, and passionate collaborators who believe in doing work that matters. Named one of Alberta’s Top Employers, we’re driven by a desire to create an impact in our community. If you’re looking for a place where purpose meets possibility, you’ve found it here. We’re committed to community and belonging Community and belonging is essential to achieving SAIT's vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about Community and Belonging at SAIT.

What you’ll do

This role provides procurement administration and order coordination support for the School of Manufacturing and Automation and the School of Transportation. Responsibilities include preparing requisitions, tracking orders, maintaining purchasing records, and supporting inventory replenishment activities.

Requirements

Candidates must have a high school diploma and at least two years of experience in procurement, inventory, or administrative processing. Proficiency with computerized purchasing systems and a valid Class 5 driver's license are required.

Benefits

• Health benefits • Perks for salaried employees

Listed skills

• Supply chain management · Preferred
• Administrative Support · Preferred
• record keeping · Preferred
• Data entry · Preferred
• Inventory management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Procurement administration
• Order coordination
• Inventory management
• Purchasing documentation
• Banner finance
• Smartsheet
• Data entry
• Vendor relations
• Supply chain management
• Administrative support
• Financial processing
• Record keeping
• Inventory replenishment
• Purchase order tracking
• Office Administration
• Supply Chain
• Teaching
• Auditing
• Automation
• Business Administration
• Spreadsheets
• Communication
• Procurement
• Data Entry
• Document Preparations
• Finance
• Equities
• Financial Systems
• Leadership
• Invoicing
• Purchasing
• Quotations
• Supply Chain Management
• Team Leadership
• Tenacity
• Coordinating

Job areas

• Administrative
• Transportation
• Manufacturing
• Finance & Accounting
• Education
• Stockkeeper
• Purchasing Assistant
• Buyers
• Procurement Clerks