Administrative Assistant

Job summary

The Administrative Assistant will process and reconcile invoices, payments, and accounts payable while providing secondary support for dispatch and front counter operations. They are responsible for maintaining accurate documentation and ensuring effective communication with both internal and external stakeholders.

Job details

About Us At SECURE, we lead the way in waste management and energy infrastructure, providing unmatched security and peace of mind to our clients. Our strength lies in our size, extensive network, solid reputation, industry expertise, and a relentless can-do attitude. With an expansive infrastructure network spanning Western Canada and North Dakota, we deliver essential solutions where they are needed most. Our partnerships focus on safely recovering oil and metals, disposing of liquid and solid waste, recycling materials such as metals, water, and oil, and reclaiming contaminated land to reduce environmental footprints. SECURE is committed to innovation, helping our customers lower costs, reduce greenhouse gas (GHG) emissions, and exceed their business, safety, and environmental goals. We go beyond expectations — mitigating risks, reducing financial obligations, and maximizing value for our clients. Join SECURE, where we step up to make a meaningful difference in the industries we serve and the world we share. Your Opportunity at SECURE As our Administrative Assistant, you will ensure accuracy, compliance, and timely processing of accounts. It combines administrative support with client-facing responsibilities, requiring strong problem-solving skills, attention to detail, and a customer-focused approach. The Team You’ll be part of a collaborative and fast-paced team that supports field operations and directly engages with clients. The group values strong communication, accountability, and a solution-oriented mindset. Work Environment This role is based out of Edmonton, Alberta and will work a 7:30am to 4:30pm schedule Monday to Friday. A Day in The Life Process, route, and post invoices in accordance with vendor payment terms and contracts. Process scale payments and ensure accurate documentation and reconciliation Provide secondary support for dispatch / front counter by answering and directing incoming phone calls Process customer payments, ensuring accuracy and adherence to company procedures Ensure accurate coding and approval of all Accounts Payable invoices Prepare and process AP journal entries Ensure Vendor issues are investigated and resolved Perform vendor account reconciliations and ensure statements are current Maintain effective and timely communication with all internal/external stakeholders Utilize Excel, Word, Outlook, and SharePoint for reporting and administrative tasks Perform general administrative duties as required Skills, Experience & Qualifications 3 years of office administration experience in an industrial setting, or a recent graduate from a post-secondary office administration program Strong computer skills, with proficiency in Microsoft Word, Excel, PowerPoint, and Outlook Excellent verbal and written communication skills Proven ability to build and maintain strong working relationships across all levels of an organization Strong time management skills with the ability to work under pressure, meet deadlines, and manage shifting priorities Ability to work both independently and collaboratively within a team environment Professional demeanor with a strong customer service mindset Willingness to learn and take on new responsibilities What's in it for you At SECURE, we focus on opportunities for growth and improvement; for our employees, our customers, our partners, and the communities we operate in. We are an energetic team, driven by the needs of our customers, and we care about making a meaningful contribution. We strive to attract, retain, and motivate employees by offering a competitive compensation package that recognizes employee contributions and performance. In addition to rewarding job opportunities, we offer: Competitive industry wages, and compensation programs which includes: Employer paid benefits: health, dental & more Finish Health care spending account Employee wellness program Employee savings plans Career progression A competitive employee referral program Industry leading safety standards Community investment initiatives Our Stories We believe our team’s strength comes from our diversity. Every SECURE employee has a right to feel safe and welcome. We pride ourselves on being respectful workplace where all employees have equal access to opportunity and support. We are a trusted partner. We extend those same efforts outside of the organization through our respectful engagement with our diverse base of stakeholders in the communities in which we operate. Applicants are not assessed on the grounds of race, national or ethnic origin, colour, religion, age, sex, sexual orientation, marital status, or physical handicap. Our operations span across Canada and the United States and we actively seek out a wide range of applicants for both field operations and office roles.

What you’ll do

The Administrative Assistant will process and reconcile invoices, payments, and accounts payable while providing secondary support for dispatch and front counter operations. They are responsible for maintaining accurate documentation and ensuring effective communication with both internal and external stakeholders.

Requirements

Candidates must have at least 3 years of office administration experience in an industrial setting or a recent post-secondary office administration degree. Proficiency in Microsoft Office suite and strong verbal and written communication skills are required for this role.

Benefits

• Health insurance
• Dental insurance
• Health care spending account
• Employee wellness program
• Employee savings plans
• Employee referral program

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Problem solving · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• SharePoint · Preferred
• Communication · Preferred
• Reporting · Preferred
• Office Administration · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• invoicing · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office administration
• Accounts payable
• Invoicing
• Data entry
• Reconciliation
• Customer service
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• SharePoint
• Communication
• Problem-solving
• Time management
• Attention to detail
• Coding
• Reporting
• Account Reconciliation
• Administrative Support
• Office Administration
• Energetic
• Professionalism
• Accountability
• Ability To Meet Deadlines
• Solution-Oriented
• Willingness To Learn
• Administrative Functions
• Accounts Payable
• Customer Service
• Computer Literacy
• Oil and Gas
• Greenhouse Gas
• Innovation
• Waste Management
• Problem Solving
• Operations
• Telephone Skills
• Microsoft PowerPoint
• Safety Standards
• Microsoft SharePoint
• Time Management
• Workplace Wellness
• Detail Oriented

Job areas

• Administrative
• Finance & Accounting
• Customer Service & Support
• Energy
• Environmental & Sustainability
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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