Health Records Clerk

Original job posting

The Health Records Clerk is responsible for the daily retrieval, reconciliation, and processing of patient charts, including scanning and filing reports. They also assist with release of information requests and perform transcription functions while maintaining patient confidentiality.

Job details

Sinai Health is looking for a Health Records Clerk to support our Health Records department at Mount Sinai Hospital. The Health Records Clerk performs a clerical function in the health records department responsible for the maintenance of patient health records as directed. This position may involve frequent lifting, carrying, standing, walking, pushing, pulling, bending, climbing and reaching. Chart filing is required. The incumbent will reporting to the Senior Manager, Coding Abstracting, Analysis and Health Records Services. In this role you will: Be responsible for daily retrieval, reconciliation and processing of (Emergency, Inpatient and Day Surgery) charts Scan or file loose reports and file and retrieve charts Assemble patient records for preparation of chart, scanning, complete Quality Control and Validation for Powerchart upload Assist with release of information documents Maintain security and confidentiality of patient information Field telephone and walk-in inquiries for Release of Information (knowledge and applicability of Privacy Legislation) Identify chart deficiencies and quantify analysis of the patient record Perform transcription functions in a timely accurate manner. Familiar with computer (e.g. upload transcribed reports into Powerchart, correct reports using transcription Dictaphone software) Perform other duties consistent with the job classification as required Job Requirements: Mandatory High school graduate or equivalent Keyboard speed of 40 words per minute Preferred Completion of post-secondary education or equivalent 1 year of experience in health records maintenance Skills and Knowledge Proficient in a Window-based application environment. (Winrecs, Microsoft Office, etc.) Demonstrated proficiency in communication skills, both verbal and written Demonstrated keyboarding/data entry skills Ability to demonstrate competency in the Health Records computer applications (Winrecs/Med2020) Ability to work independently and as a team member Ability to work under pressure and meet expected outcomes Ability to exercise tact and discretion Ability to follow instructions accurately Excellent telephone, interpersonal and demonstrated customer service skills Good organization and time-management skills Demonstrated satisfactory work performance and attendance history If this sounds like you and you’re ready to build your career within clerical services, apply now and let us know why you would be a great addition to our team. This is a Temporary contract for up to Six (6) months. Job Type: Temporary Part Time Hours (subject to change): Primarily working Monday to Friday, 8:30 to 16:30; however must be able to work Weekends and Statutory Holidays; up to 24 hours per week. Vacancy Type: Replacement Vacancy Vacancies: 1 Employee Group: CUPE

What you’ll do

The Health Records Clerk is responsible for the daily retrieval, reconciliation, and processing of patient charts, including scanning and filing reports. They also assist with release of information requests and perform transcription functions while maintaining patient confidentiality.

Requirements

Candidates must have a high school diploma and a keyboarding speed of at least 40 words per minute. One year of experience in health records maintenance and proficiency in Windows-based applications are preferred.

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Organization · Preferred
• Quality Control · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Communication Skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Health records maintenance
• Data entry
• Keyboarding
• Transcription
• Quality control
• Chart filing
• Privacy legislation
• Customer service
• Time management
• Organization
• Communication skills
• Winrecs
• Med2020
• Microsoft Office
• Powerchart
• Dictaphone
• Tactfulness
• Application Environments
• Reconciliation
• Medical Records
• Clerical Works
• Customer Service
• Communication
• Confidentiality
• Data Entry
• Surgery
• Time Management
• Filing
• Transcribing
• Quality Control

Job areas

• Healthcare
• Administrative
• Customer Service & Support
• Records Clerk
• Medical Records / Health Information Technician
• Medical Records and Health Information Technicians
• Health Information Technologists and Medical Registrars