Administrative Assistant

Job summary

The Administrative Assistant will manage executive calendars, travel arrangements, and meeting coordination while preparing various business documents and reports. They will also serve as a key liaison between internal staff and external partners to ensure efficient office operations.

Job details

Embark on a rewarding career with Sobeys Inc., celebrated among Canada’s Top 100 employers where your unique contributions drive success. We currently have an exciting opportunity for an experienced Administrative Assistant to join Sobeys in Mississauga. Here’s where you’ll be focusing: Manage and maintain the Vice Presidents’ calendars, appointments, and travel schedules. Organize and coordinate meetings and events. Prepare and edit correspondence, communications, presentations, and other documents. Proofread and translate certain official documents. Coordinate business travel arrangements (flights, hotels, and other accommodations). Perform administrative tasks such as analyses, ad hoc reporting, invoice processing (low volume), expense reports, mail distribution, etc. Collect and analyze data to prepare reports and documentation. Serve as a liaison with internal staff at all levels of the organization. Interact with external partners. What you have to offer: Excellent proficiency with the Microsoft Office Suite (Office 365: Outlook, Microsoft Word, Excel, PowerPoint, and Teams). Experience managing calendars, scheduling and organizing meetings, and coordinating travel arrangements. Exceptional organizational skills. Ability to anticipate the needs of the managers you support and take initiative to move priorities and projects forward efficiently. Self-motivated, highly detail-oriented, and committed to accuracy and quality. Strong interpersonal skills that enable effective interactions with individuals at all levels of the organization. Ability to handle confidential information with tact, professionalism, and discretion. Contribute to the team's success through collaboration and teamwork with colleagues. Who we are Sobeys is one of Canada’s leading grocery retailers, with more than 1,600 stores across all 10 provinces and banners including Sobeys, Safeway, IGA, Foodland, FreshCo, Thrifty Foods, and Lawtons Drug Stores. Our 128,000 teammates and franchise affiliates are passionate about delivering great food and exceptional experiences to our customers and communities. Learn more about our story and culture: Who We Are | Why Work With Us Total Rewards We offer a Total Rewards package designed to support teammates at work and in life. Depending on role and eligibility, teammates may receive health and dental benefits, retirement and savings programs including an Employee Share Ownership Plan, a 10% in-store discount at participating banners, virtual healthcare and an Employee and Family Assistance Program, learning and development opportunities, parental leave top-up, and paid vacation. Sobeys is committed to providing a compensation structure that is flexible, equitable and competitive in the market to enable performance and growth. To learn more about this opportunity including the expected range of compensation in accordance with Pay Transparency Legislation where required please click the “I’m interested” or "Apply" button above. Individual compensation is determined based on qualifications, experience, and internal equity within the range provided. Additional Information External websites may share our organization's job postings which includes compensation information based on similar roles and market benchmarks. These figures are provided for general comparison purposes only and are not issued or verified by our organization. We may use Artificial Intelligence (AI) tools to support efficiencies in the candidate screening, assessment, and recruitment processes. These AI tools do not make hiring decisions on behalf of the Company. Hiring decisions are made by our Hiring Teams. Sobeys is committed to creating accessible and inclusive hiring processes. We will work with applicants requesting accommodation at any stage of the recruitment process. Please note: Successful candidates will be required to provide documentation to prove their legal ability to work in the position during the onboarding process. Documentation will be assessed by the employer prior to commencement of work.

What you’ll do

The Administrative Assistant will manage executive calendars, travel arrangements, and meeting coordination while preparing various business documents and reports. They will also serve as a key liaison between internal staff and external partners to ensure efficient office operations.

Requirements

Candidates must possess excellent proficiency in the Microsoft Office Suite and have proven experience in calendar management and travel coordination. Strong organizational, interpersonal, and detail-oriented skills are required to handle confidential information with professionalism.

Benefits

• Health benefits
• Dental benefits
• Retirement and savings programs
• Employee Share Ownership Plan
• 10% in-store discount
• Virtual healthcare
• Employee and Family Assistance Program
• Learning and development opportunities
• Parental leave top-up
• Paid vacation

Listed skills

• Microsoft Teams · Preferred
• interpersonal skills · Preferred
• Data analysis · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Reporting · Preferred
• Microsoft Word · Preferred
• Microsoft Office Suite · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Microsoft Office Suite
• Outlook
• Microsoft Word
• Excel
• PowerPoint
• Microsoft Teams
• Calendar management
• Travel coordination
• Meeting organization
• Data analysis
• Reporting
• Invoice processing
• Expense reporting
• Communication
• Proofreading
• Interpersonal skills
• Report Writing
• Ad Hoc Reporting
• Mail Distribution
• Tactfulness
• Microsoft 365
• Professionalism
• Virtual Health
• Organizational Skills
• Expense Reports
• Organizing Meetings
• Administrative Functions
• Self-Motivation
• Microsoft Excel
• Interpersonal Communications
• Invoicing
• Microsoft Outlook
• Microsoft Office
• Microsoft PowerPoint
• Presentations
• Proactivity
• Travel Arrangements
• Scheduling
• Teamwork
• Detail Oriented

Job areas

• Administrative
• Retail
• Management & Leadership
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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