Personal Assistant to CEO

Job summary

Track agreements between the CEO and employees, manage the CEO’s calendar and email, and coordinate tasks across departments. Provide administrative and project support, including travel arrangements, meeting preparation, follow-ups, and progress updates on CEO-led initiatives.

Job details

Developing faster with Al Services Overview Transforming your idea into a product engineering strategy with our team. AI & ML Development MVP Development Application Re-Engineering UX&UI Design creation Industries Overview Transforming your idea into a product engineering strategy with our team. Healthcare AI & ML Solutions Edtech Real Estate & Construction On-Demand Applications Case Studies Company About Us Our history & mission Careers Come build with us Contact Us Get in touch Button Contact us +1 (347) 1797-6856hello@softpeak.io SoftPeak looking for a Personal Assistant to CEO Office / Remote SoftPeak is seeking a highly organized and proactive Personal Assistant to the CEO. This person will be responsible for managing the CEO’s day-to-day tasks, including monitoring agreements between the CEO and employees, as well as handling administrative tasks and project coordination. You’ll play a crucial role in ensuring smooth communication and follow-through on key agreements and tasks. Main Responsibilities: Agreement Oversight: Track and manage agreements between the CEO and employees, ensuring all commitments are followed through. Calendar & Email Management: Manage the CEO’s schedule, appointments, and email communication. Task Coordination: Assist the CEO in coordinating tasks with different departments and team members. Administrative Support: Provide day-to-day administrative support, including travel arrangements, meeting preparations, and follow-ups. Project Assistance: Support various CEO-led projects and initiatives by ensuring timely updates and completion. Requirements: Minimum 2 years of experience as a Personal Assistant or similar role. Strong organizational and time-management skills. Ability to handle confidential information with discretion. Excellent communication and interpersonal skills. Experience in tracking agreements and ensuring accountability. Proficiency in office management software (e.g., Google Workspace, Microsoft Office). Key Metrics: Agreement Tracking: Ensure 100% follow-up and fulfillment of agreements between the CEO and team members. Calendar Management: 95% accuracy in scheduling and task management. Project Coordination: On-time delivery of all CEO-led initiatives and tasks. Confidentiality & Discretion: Maintain a 100% confidentiality record for all sensitive company information. Cultural Fit: Proactive and resourceful, with the ability to handle multiple tasks. Strong collaborator who can provide strategic financial insights. Comfortable working in a dynamic and fast-paced environment. Our Offer Includes: Opportunity to grow within the company and take on more strategic responsibilities. Flexible work schedule with autonomy in processes. 15 days of paid vacation per year. 5 days of paid sick leave per year. Performance reviews and opportunities for professional development. Regular corporate events and team-building activities. Our Next Steps: Please share your resume and a brief cover letter outlining your experience and why you believe you are a good fit for our company. Our friendly recruiter will reach out to provide feedback and discuss your goals. Engage in an interview with the CEO and HR Lead. We’ll connect with your references to learn more about your work ethic and accountability. The offer will be yours! Let’s build something great together. Please note that feedback with results of the CV review will be provided only in the event of a decision to further consider your candidacy. The consideration period is 5 working days. 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Thank you for reaching out. We'll contact you in 2 business hours. Oops! Something went wrong while submitting the form. Our team consists of skilled specialists and engineers with niche expertise. We'll cooperate with you through our established company standards and processes to achieve high results. SoftPeak is fully responsible for the quality of the projects that we build together. Made with Bespoke software development company. Contact us hello@softpeak.io Call us +1 (347) 797-6856 Visit us al. Jerozolimskie 96, Warszawa, Poland menu Industries Case Studies About Us Contact Partners Careers Hiring Services AI & ML Development MVP Development Application Re-Engineering UX&UI Design Creation © SoftPeak. All rights reserved Cookie policy Privacy Policy 15-MINUTE CONSULTATION Let’s discuss your project. In this quick call with our CEO, you’ll get valuable insights and define if we’re the right fit to bring your vision to life. Book a call

What you’ll do

Track agreements between the CEO and employees, manage the CEO’s calendar and email, and coordinate tasks across departments. Provide administrative and project support, including travel arrangements, meeting preparation, follow-ups, and progress updates on CEO-led initiatives.

Requirements

Requires at least two years of experience as a personal assistant or in a similar role, along with strong organizational, time-management, communication, and interpersonal skills. Candidates must handle confidential information discreetly, track agreements and accountability, and be proficient with office management software such as Google Workspace or Microsoft Office.

Benefits

• Flexible Work Schedule
• Paid Vacation
• Paid Sick Leave
• Professional Development
• Corporate Events
• Team-Building Activities
• Career Growth Opportunities

Listed skills

• Time management · Preferred
• Project Coordination · Preferred
• Organization · Preferred
• Google Workspace · Preferred
• Administrative Support · Preferred
• interpersonal skills · Preferred
• Communication · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Organization
• Time Management
• Confidentiality
• Communication
• Interpersonal Skills
• Agreement Tracking
• Accountability
• Calendar Management
• Email Management
• Task Coordination
• Administrative Support
• Project Coordination
• Travel Arrangements
• Meeting Preparation
• Google Workspace
• Microsoft Office

Job areas

• Administrative
• Management & Leadership

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