Customer Service Represenative

Job summary

The role involves receiving and processing customer orders via telephone, fax, and email while providing product information and substitutions. Responsibilities also include coordinating deliveries, monitoring inventory, and maintaining positive relationships with customers and the sales team.

Job details

Backed by a fifth-generation family-owned company, Spicers is a leading distributor of commercial print and business papers, specialty products, graphic solutions, sign & display equipment and materials, and packaging and facility supplies and equipment. We’re based in Vaughan, Ontario, with 13 regional locations that include custom manufacturing facilities in Edmonton, Toronto and Winnipeg, as well as cash and carry locations, product showrooms and equipment demo sites. We are currently looking for a full-time Customer Service Representative located in Kitchener, Ottawa or Vaughan, reporting to the Customer Service Manager. Your Challenge Under the supervision of the Customer Service Manager, the duties and responsibilities of the Customer Service Representative include, but are not limited to, the following: Receiving and processing customer telephone, fax, and email orders in a professional and courteous manner; Inputting customer orders in the system to ensure timely printing of invoices in the warehouse and delivery of product; Providing the highest level of service to customers including product information, suggestions of product substitutions or grouping product for pricing and advising customers on how to purchase more efficiently; Delivery coordination; Receiving customer feedback and escalating/resolving issues as required; Sourcing alternative product if required; Maintaining and sharing knowledge of the Company’s line of products; Establishing and maintaining positive relationships with customers and Outside Sales team; Monitoring of inventory; Additional administrative duties as required; Other duties as assigned. Your Qualifications Post-secondary degree or diploma or the equivalent combination of education and experience; Minimum two (2) years’ experience in sales and customer service; Industry knowledge and understanding of paper manufacturing, paper distribution, graphic products, printing processes, sign and display or industrial supplies and packaging considered an asset; Strong communication skills (both oral and written); Proficient in using MS Office; Excellent attention to detail; Excellent customer service skills; Strong organization and time-management skills; Punctual, dependable, and reliable; Excellent teamwork and team building skills; Self-directed and self-motivated; Ability to manage multiple projects and priorities; and Fluency in both English and French is considered an asset. Working Conditions Able to work on a computer for numerous hours which may result in strain on wrists, eyes, back, etc.; Ability to work in a busy, open area office; May have to spend long hours in concentration which requires attention to detail and high levels of accuracy; This position faces a number of deadlines which may cause stress; and Work may require occasional weekend and/or evening work. Spicers Canada ULC is an equal opportunity employer and welcomes all interested parties. Spicers Canada is able to offer accommodations to potential candidates and new employees during the recruitment and selection process and encourages individuals who may require accommodations to contact Human Resouces.

What you’ll do

The role involves receiving and processing customer orders via telephone, fax, and email while providing product information and substitutions. Responsibilities also include coordinating deliveries, monitoring inventory, and maintaining positive relationships with customers and the sales team.

Requirements

Candidates require a post-secondary degree or diploma and at least two years of experience in sales and customer service. Proficiency in MS Office and strong communication skills are essential, with industry knowledge of paper and graphic products and French fluency being assets.

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Teamwork · Preferred
• Problem solving · Preferred
• Organization · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Customer Service
• Order Processing
• MS Office
• Communication Skills
• Time Management
• Organization
• Inventory Monitoring
• Delivery Coordination
• Problem Solving
• Teamwork
• English Fluency
• French Fluency

Job areas

• Customer Service & Support
• Sales
• Logistics
• Manufacturing
• Administrative