Accounts Receivable Administrator

Job summary

The Accounts Receivable Administrator is responsible for managing client invoicing, verifying transactions, and resolving account discrepancies. They also handle bank reconciliations, process incoming payments, and assist with month-end financial reporting.

Job details

Objective: The Accounts Receivable Administrator ensures clients are properly invoiced for products and services. They ensure invoices are sent out in a timely manner, verify and record transactions and resolve account discrepancies. Reports to: Senior Accountant Direct Reports: None Location: Corporate Main Responsibilities: * Communicate with internal/external customers regarding credit accounts. * Manage incoming accounts receivables inbox. * Follow up on open jobs so invoices can be sent out. * Verify invoice amounts against purchase orders and/or signed contracts. * Generate, modify, and submit invoices. * Gather and submit additional documents with invoices as per client’s requirements (WCB information, safety sheets). * Apply incoming payments to the correct credit accounts. * Collect incoming cheques and reconcile with bank accounts. * Inform Design Consultants when payments are received from non-credit customers so jobs can be released. * Assist with preparation of month end working papers. * Daily bank reconciliations and cash updates. * Weekly Order reporting. * Investigate variances on customer payments and account balances. Skills and Abilities: * Attention to detail and high degree of accuracy. * Excellent communication skills and able to work effectively in a team environment. * Strong computer skills with proficiency in Microsoft Office. * An organized mindset and proven ability to deal with competing deadlines. * Strong customer service skills. * An inquisitive mindset, able to dig into information to find opportunities for improvement. * The ability to calculate and manage accounting figures. * Basic understanding of accounting principles. * Willingness to work a flexible schedule. * Experience in Microsoft Dynamics or 2020 Insights is an asset. We have: * Training, development & career progression * Competitive benefits plan * Employee Assistance Program * DPSP matching program * Employee discounts * An inclusive company culture * Discounted Corporate Leisure Card Program

What you’ll do

The Accounts Receivable Administrator is responsible for managing client invoicing, verifying transactions, and resolving account discrepancies. They also handle bank reconciliations, process incoming payments, and assist with month-end financial reporting.

Requirements

Candidates should possess strong computer skills, particularly in Microsoft Office, and have a basic understanding of accounting principles. Excellent communication, attention to detail, and the ability to manage competing deadlines are essential for this role.

Benefits

• Training and development
• Career progression
• Competitive benefits plan
• Employee Assistance Program
• DPSP matching program
• Employee discounts
• Inclusive company culture
• Discounted Corporate Leisure Card Program

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Problem solving · Preferred
• Financial Reporting · Preferred
• Attention to detail · Preferred
• Accounts receivable · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Communication Skills · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts receivable
• Invoicing
• Bank reconciliation
• Data entry
• Microsoft Office
• Customer service
• Communication skills
• Attention to detail
• Accounting principles
• Financial reporting
• Microsoft Dynamics
• 2020 Insights
• Time management
• Problem solving
• Analytical skills
• Microsoft Dynamics 365
• Intellectual Curiosity
• Accounts Receivable
• Accounting
• Bank Reconciliations
• Calculations
• Customer Service
• Communication
• Computer Literacy
• Training And Development
• Discounts And Allowances
• Employee Assistance Programs
• Transaction Log
• Detail Oriented

Job areas

• Finance & Accounting
• Administrative
• Accounts Receivable Administrator
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks

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