Administrative and Clerical Roles

Original job posting

Provide administrative and clerical support across schools and district offices, including answering questions from staff, students, parents, and the public. Work confidentially and professionally, independently and collaboratively, while adapting to changing priorities, interruptions, and short-notice assignments.

Job details

Surrey Schools values an inclusive school district, where equity is deeply embedded and diversity welcomed. We are committed to creating and cultivating diverse, inclusive and barrier-free environments for all applicants, employees, students, and their families. We work to continuously grow and improve our practices, celebrate our differences, and empower people to promote positive change in our communities. Our identity, as Surrey Schools, is expressed in the shared values of openness, fairness and tolerance and recognize the importance of diversity of identity and thought. We are an equal opportunity employer and welcome applicants from all backgrounds. We have a variety of roles available. In these roles you may be assigned to work in any of our schools or District offices during the school year. Calls for work are put out through an automated dispatch system on the morning the jobs begin. Assignments vary in duration, subject to the needs of the District. As a condition of employment, administrative and clerical staff are required to be available full-time for a potential call to work Monday through Friday during the school year. Please note there is no guarantee of work each day as work volume fluctuates throughout the year. Once you are hired you will have access to apply to internal postings. Responsibilities Act confidentially and professionally at all times Work independently and as part of a team Adapt to changing priorities and time constraints, despite frequent interruptions Demonstrate flexibility, as assignments can be called out on short notice and are subject to change Answering questions from staff, students, parents and members of the public You will be expected to work in a variety of environments including: elementary schools, secondary schools, and district offices. It will be your responsibility to ensure you can report to all locations. Skills And Experience Minimum of two years work experience in an office environment Data entry into internal systems Accurate keyboarding skills Proficiency in the use of computers, specifically using Microsoft Word, Excel, and Outlook Sound knowledge of business office procedures Professional communication skills Previous customer service experience is an asset Finance and/or accounting experience is an asset for some administrative roles in the district. Please specify if you have these skills on your resume and cover letter. Education Completion of grade 12 or equivalent Completion of a certificate/diploma in business administration or similar field is an asset All successful applicants are required to join the union, CUPE Local 728 upon hire. As per the CUPE collective agreement, the starting wage for this position is $28.30 per hour with an attractive benefit package which includes: Municipal Pension, health, vacation & sick benefits which are effective minimum 6 months based on hours. Please be sure that you have received a confirmation from Make a Future that you have applied to a specific posting. Without this confirmation your application will not have been submitted. Note: Due to the volume of applications under consideration, only shortlisted candidates will be contacted. Thank you for your interest in Surrey Schools.

What you’ll do

Provide administrative and clerical support across schools and district offices, including answering questions from staff, students, parents, and the public. Work confidentially and professionally, independently and collaboratively, while adapting to changing priorities, interruptions, and short-notice assignments.

Requirements

Applicants must have at least two years of office experience, Grade 12 or equivalent, data-entry and accurate keyboarding skills, and proficiency with Microsoft Word, Excel, and Outlook. Knowledge of business office procedures and professional communication skills are required; a business administration certificate or diploma, customer service experience, and finance or accounting experience are assets.

Benefits

• Municipal Pension
• Health Benefits
• Vacation Benefits
• Sick Benefits

Listed skills

• Customer service · Preferred
• Teamwork · Preferred
• adaptability · Preferred
• Microsoft Excel · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Accounting · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Confidentiality
• Professionalism
• Independent Work
• Teamwork
• Adaptability
• Flexibility
• Customer Service
• Data Entry
• Accurate Keyboarding
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Business Office Procedures
• Professional Communication
• Finance
• Accounting

Job areas

• Administrative
• Education
• Customer Service & Support
• Finance & Accounting