Corporate Law Clerk

Job summary

Prepare and file corporate documents, maintain minute books and entity records, draft routine governance documents, and conduct corporate and registry searches. Support transactions and due diligence, prepare closing materials, coordinate registry filings, and ensure statutory deadlines and governance requirements are met.

Job details

Key Responsibilities Prepare and file corporate documents including incorporations, amendments, dissolutions, continuances, and extra-provincial registrations Maintain and update physical and electronic corporate minute books Draft routine corporate resolutions, annual filings, and governance documents Manage corporate entity records and ensure data accuracy in internal systems Conduct corporate and registry searches and obtain certificates of status Assist with corporate transactions, reorganizations, and due diligence processes Prepare closing binders and supporting documentation for transactions Coordinate filings with federal and provincial corporate registries Ensure compliance with statutory deadlines and corporate governance requirements Qualifications & Experience 4-5 years of experience as a Corporate Law Clerk in a law firm or legal department Strong knowledge of corporate statutes and Canadian registry requirements Proven experience managing minute books independently Familiarity with corporate database systems and document management tools Strong attention to detail and organizational skills Ability to manage multiple priorities in a deadline-driven environment Strong communication and teamwork abilities

What you’ll do

Prepare and file corporate documents, maintain minute books and entity records, draft routine governance documents, and conduct corporate and registry searches. Support transactions and due diligence, prepare closing materials, coordinate registry filings, and ensure statutory deadlines and governance requirements are met.

Requirements

Requires 4–5 years of experience as a Corporate Law Clerk in a law firm or legal department, strong knowledge of corporate statutes and Canadian registry requirements, and the ability to manage minute books independently. Candidates should be familiar with corporate databases and document management tools and demonstrate strong attention to detail, organization, communication, teamwork, and the ability to manage competing deadlines.

Listed skills

• Attention to detail · Preferred
• Organization · Preferred
• Communication · Preferred
• Teamwork · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Corporate Document Preparation
• Corporate Filings
• Minute Book Management
• Corporate Resolutions
• Annual Filings
• Corporate Governance
• Corporate Entity Records Management
• Corporate and Registry Searches
• Due Diligence
• Transaction Documentation
• Registry Coordination
• Statutory Compliance
• Attention to Detail
• Organization
• Communication
• Teamwork

Job areas

• Legal
• Administrative

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