Legal Assistant/Law Clerk

We are seeking an experienced Legal Assistant to join a busy and growing litigation practice. This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment and takes pride in supporting complex civil litigation matters. Experience in employment and labour law is a strong asset. Key Responsibilities Provide executive-level administrative support to lawyers and contribute to overall office effectiveness. Prepare, transcribe, edit, format, and revise correspondence, memoranda, pleadings, motion materials, and other litigation documents. Proofread documents for accuracy, formatting, grammar, and compliance with court rules. Answer and direct telephone calls professionally. Assist with the preparation and coordination of hearings, mediations, discoveries, and trials. Record, monitor, and diarize court appearances, filing deadlines, and procedural requirements. Coordinate service and filing of court documents with courts and administrative bodies. Schedule and manage discoveries, mediations, expert witnesses, and court-mandated proceedings. Assist with evidence gathering and follow up on outstanding materials. Maintain working knowledge of legal terminology, court procedures, and labour and employment law concepts. Enter lawyer dockets and liaise with the accounting department as required. Prepare and submit lawyer expense reports. Maintain and update lawyers' contact lists. Handle all materials with a high level of discretion and confidentiality. Qualifications & Experience Legal Assistant or Law Clerk diploma from a recognized legal program. Minimum five (5) years of experience in a law firm environment, with a focus on civil litigation. Experience in employment and labour litigation is considered a strong asset. Strong working knowledge of Ontario's Rules of Civil Procedure and court processes. Excellent written and verbal communication skills. Exceptional attention to detail, proofreading, and document production abilities. Strong organizational and time-management skills with the ability to manage competing priorities and meet deadlines. Ability to work independently with minimal supervision while collaborating effectively within a team environment. Professional demeanor with a strong client-service mindset. Proficiency with Microsoft Office, Outlook, and GhostPractice. Experience with Philips SpeechExec dictation software is an asset. Familiarity with electronic court filing systems, including CaseLines and One-Key. Compensation & Benefits Salary: Competitive salary Comprehensive benefits package including: Dental care Extended health care Vision care Paid time off

Provide executive-level administrative support to lawyers by preparing, editing, and filing complex civil litigation documents. Manage court deadlines, coordinate hearings and mediations, and handle lawyer dockets and expense reports.

Requires a Legal Assistant or Law Clerk diploma and at least five years of experience in civil litigation, preferably within employment and labour law. Must be proficient in Ontario's Rules of Civil Procedure and various legal software tools including GhostPractice and CaseLines.

• Dental care • Extended health care • Vision care • Paid time off

• Time managementPreferred
• Customer servicePreferred
• Microsoft OfficePreferred
• Microsoft OutlookPreferred

Identified from the job description. Confirm important requirements above.

• Civil Litigation
• Employment Law
• Labour Law
• Legal Document Production
• Proofreading
• Court Filing
• Case Management
• Diarizing
• Microsoft Office
• Outlook
• GhostPractice
• Philips SpeechExec
• CaseLines
• One-Key
• Time Management
• Client Service

• Legal
• Administrative

Minimum education

Professional degree

Minimum experience

5+ years

Apply by

Sep 21, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Mid-Senior level