Senior Legal Assistant - Real Estate and Private Lending

Job summary

Manage real estate conveyancing and private lending files from opening or commitment through completion, registration, reporting, and post-closing. Prepare and review legal and closing documents, coordinate with clients and transaction partners, manage funds and deadlines, and support lawyers with file administration.

Job details

Senior Legal Assistant - Real Estate & Private Lending Location: Vancouver, BC Work Arrangement: In-person Employment Type: Full-time Key Responsibilities Real Estate Manage residential and commercial purchase, sale, and refinance files from opening through completion and reporting. Prepare conveyancing documents, statements of adjustments, closing packages, trust letters, and related correspondence. Conduct and register documents through LTSA, myLTSA, and Web Filing. Order and review strata documents, tax certificates, payout statements, and other closing requirements. Prepare Property Transfer Tax returns and assist with closing adjustments. Reconcile closing funds, trust cheques, wire instructions, and transaction balances. Monitor completion dates, reporting requirements, and post-closing matters. Private Lending Open and manage private mortgage and lending files from commitment through completion. Prepare and coordinate security documents, mortgage documentation, commitments, advances, registrations, discharges, and lender reporting. Coordinate with lenders, brokers, borrowers, realtors, and other legal professionals. Track renewal, maturity, discharge, and other critical lending deadlines. Ensure files are complete, accurate, and compliant with applicable requirements. Client & File Management Maintain accurate and well-organized electronic and physical files. Communicate professionally with clients, lenders, brokers, realtors, financial institutions, and external counsel. Manage multiple priorities while meeting strict transaction and reporting deadlines. Review documents carefully for accuracy, completeness, formatting, and consistency. Support lawyers with correspondence, legal documentation, research, reporting, and general file administration. Required Qualifications 3+ years of legal assistant experience, preferably in BC real estate conveyancing and/or private lending. Strong experience handling residential and commercial real estate transactions from start to finish. Practical experience with LTSA, myLTSA, and Web Filing. Experience preparing statements of adjustments, closing documents, trust documentation, and Property Transfer Tax returns. Experience with private mortgages, lending transactions, registrations, discharges, and lender reporting is highly valued. Excellent proofreading and document-review skills with exceptional attention to detail. Strong organizational and time-management skills, with the ability to manage multiple active files simultaneously. Excellent written and verbal communication skills. Professional and confident client-service and telephone skills. Proficiency with Microsoft Office, particularly Word and Outlook. Experience with LexisNexis and iManage or a comparable document management system is an asset. What We Offer Competitive salary based on experience and qualifications. Dental care. On-site parking. Casual dress environment. Full-time, in-person work.

What you’ll do

Manage real estate conveyancing and private lending files from opening or commitment through completion, registration, reporting, and post-closing. Prepare and review legal and closing documents, coordinate with clients and transaction partners, manage funds and deadlines, and support lawyers with file administration.

Requirements

Requires at least three years of legal assistant experience, preferably in British Columbia real estate conveyancing or private lending, with strong experience managing real estate transactions from start to finish. Candidates should have practical LTSA, myLTSA, and Web Filing experience, excellent document-review and organizational skills, strong communication and client-service abilities, and proficiency with Microsoft Office; LexisNexis and iManage or comparable systems are assets.

Benefits

• Dental Care
• On-Site Parking
• Casual Dress

Listed skills

• Customer service · Preferred
• Filing · Preferred
• Microsoft · Preferred
• Client · Preferred
• management · Preferred
• Documentation · Preferred
• Communication · Preferred
• Reporting · Preferred
• Accuracy · Preferred
• Microsoft Office · Preferred
• Time · Preferred
• Microsoft Word · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Real Estate Conveyancing
• Private Lending
• Residential and Commercial Transactions
• LTSA
• myLTSA
• Web Filing
• Conveyancing Document Preparation
• Statements of Adjustments
• Property Transfer Tax Returns
• Trust Documentation
• Mortgage Documentation
• Mortgage Registrations and Discharges
• Lender Reporting
• Document Proofreading
• File and Deadline Management
• Microsoft Word and Outlook

Job areas

• Legal
• Administrative

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