Procurement Administrator (Major Civil Construction)

Job summary

Coordinate procurement administration for subcontractors, suppliers, vendors, and purchasing, including onboarding, prequalification, purchase orders, agreements, and contract documentation. Maintain procurement records and vendor information, support reporting and project teams, coordinate meetings, and improve document control and administrative processes.

Job details

Location: GTA, Ontario Reference # 16817938 Compensation: $80,000-$100,000 (based on experience) The Opportunity Our client is a well-established organization operating within the construction and infrastructure sector and is looking to add a Procurement Administrator to its team. This is an excellent opportunity for an organized and detail-oriented professional who enjoys working in a fast-paced project environment and wants to build their career in procurement, contract administration, and project delivery. You’ll work closely with procurement, project, commercial, and project administration teams, helping ensure that subcontractor, supplier, purchasing, and contract documentation is accurate, up to date, and moving efficiently through the project lifecycle. What You'll Do Coordinate the administrative processes associated with subcontractors, suppliers, vendors, and purchasing activities. Review vendor and subcontractor information to support onboarding and contract execution. Assist with subcontractor prequalification and communicate relevant information to internal stakeholders. Prepare, issue, track, and follow up on purchase orders, agreements, subcontracts, and related documentation. Maintain accurate procurement logs, registers, trackers, and project records. Create and process project purchase orders and assist with procurement-related transactions. Set up new vendors and maintain accurate vendor information within internal systems. Collect, organize, and maintain compliance and supporting documentation. Assist with the preparation and administration of procurement and contract documentation. Coordinate updates to supplier and subcontractor corporate information. Support weekly procurement reporting and provide status updates to project teams. Maintain organized electronic filing systems and document databases. Prepare meeting agendas, take meeting minutes, and distribute follow-up documentation. Identify opportunities to improve procurement administration, document control, and internal processes. What You'll Bring Post-secondary education in Business Administration, Legal Administration, Commerce, Supply Chain, or a related field. 4+ years of experience in procurement administration, contract administration, project administration, document control A background in paralegal studies, civil engineering technology, architectural technology, or a related discipline will also be considered. Experience in construction, infrastructure, engineering, industrial, or other project-based environments is preferred. Familiarity with purchase orders, subcontracts, vendor management, and procurement documentation. Experience working with ERP or enterprise business systems. Excellent written and verbal communication skills. Strong interpersonal skills and the ability to work effectively with internal teams, vendors, subcontractors, and other stakeholders. Understanding of construction contracts, procurement processes, and project documentation. Knowledge of construction contract administration and industry compliance requirements is an asset. Exposure to Ontario construction legislation and contract practices is an asset. What To Do Next Click apply if you think this role is for you. If you are a qualified candidate with questions, please reach out to csoules@talentsphere.ca or call me at 416-900-3435 x 728 *Only those selected for the interview process will be contacted*

What you’ll do

Coordinate procurement administration for subcontractors, suppliers, vendors, and purchasing, including onboarding, prequalification, purchase orders, agreements, and contract documentation. Maintain procurement records and vendor information, support reporting and project teams, coordinate meetings, and improve document control and administrative processes.

Requirements

Requires post-secondary education in business administration, legal administration, commerce, supply chain, or a related field, and at least four years of relevant procurement, contract, project administration, or document control experience. Candidates should have familiarity with purchase orders, subcontracts, vendor management, procurement documentation, and ERP systems; construction or project-based experience is preferred.

Listed skills

• ERP systems · Preferred
• Process Improvement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Procurement Administration
• Contract Administration
• Project Administration
• Document Control
• Purchase Order Processing
• Subcontractor Prequalification
• Vendor Management
• Procurement Documentation
• ERP Systems
• Construction Contracts
• Construction Compliance
• Procurement Reporting
• Stakeholder Communication
• Meeting Coordination
• Electronic Records Management
• Process Improvement

Job areas

• Construction
• Administrative
• Logistics
• Legal

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