Maintenance Coordinator

Job summary

The Maintenance Coordinator provides administrative and project support to the Service Delivery team by managing maintenance packages and ensuring all tasks meet quality and safety standards. They are responsible for coordinating with service providers, managing documentation, and overseeing the procurement of materials and services for naval vessel maintenance.

Job details

Location: Halifax - Wilkinson, Canada In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible. This is a hybrid role in Halifax, NS. Position Summary The role of the Maintenance Coordinator is to provide maintenance package support to the Ship Maintenance Leads and the broader Service Delivery team for managing and coordinating their assigned maintenance tasks. The Maintenance Coordinator ensures: TSN's complete all agreed maintenance activities to the required quality in a safe and environmentally friendly manner; TSN's deliver complete Objective Quality Evidence (OQE) for all completed tasks; management of all special tools and test equipment loaned to TSN's; and management of all material expended or returned by the TSN's. The Maintenance Coordinator will assist the Ship Maintenance Leads in the generation and managing of reports and review of all documentation (OQE) required to close out maintenance tasks. The Maintenance coordinator will support the Ship Maintenance Leads to ensure our contracted Technical Support network (TSN) have all the necessary documentation and materials to complete their designated maintenance tasks. Special Position Requirements Travel: Occasional domestic or international travel will be required, which will include access to government facilities and assets, including naval vessels, be willing to work away from Halifax area for extended periods (up to 1 month) supporting Docking Work Periods Schedule: 40 hours per week Physical Environment: Office and Naval ships alongside in harbor, or at sea, therefore, must meet all federal government requirements to access Canadian government facilities, including naval dockyards Customer Location Based or Site Visits: Access to government facilities and assets, including naval vessels Regulatory Compliance Requirements: Canada: Access to Trade Controlled Items Access to Controlled Goods Security Clearance Required to access and work in DND facilities and therefore must comply with Federal facility health regulations Requires direct or indirect access to hardware, software, technology or technical data controlled under the Canadian Export Control List, the ITAR or the EAR. Requires a positive Controlled Goods assessment as personnel will have direct access to hardware, software, technology or technical data controlled under the Canadian Controlled Goods Program. Required to obtain and maintain a Security Clearance at the NATO Secret Level. Key Areas of Responsibility The Maintenance Coordinator is responsible for: Provision of general project support and administration activities to the Waterfront Service Delivery Team and Docking Delivery Team; Drafting, reviewing and ensuring that maintenance instructions are complete and sufficient for service providers to complete assigned maintenance operations; Overseeing maintenance activities being conducted by service providers on board naval vessels ensuring that the work is being conducted to the required quality in a safe and environmentally friendly manner; Compiling Work Item closure reports, ensuring completeness and accuracy, and entering into the designated project tool for Work Item closure; Generating and managing documentation and reports in various formats (Word, Excel, PowerPoint) as and when required in support of the Service Delivery Team; Ensuring subcontracted service providers have the necessary paperwork and materials to complete designated maintenance tasks; Attending meetings and preparing meeting agendas and minutes; Generating purchase requisitions for Suppliers and Subcontracted Services, maintaining purchase orders and ensuring the efficient financial closure of Subcontracts on behalf of the Service Delivery and Procurement teams; Ensuring service provider records are complete and up to date; Ensuring compliance with Health and Safety requirements; Assisting the Service Delivery team with keeping accurate and timely records; and Other tasks as required. Basic Qualifications Skills and Abilities: Possess a technical program diploma in a marine technical field offered by a recognized technical institute or certified as a technologist/technician by a recognized provincial, state, or federal (national) licensing body in a relevant field; Possess a minimum of four (4) years of demonstrated practical hands-on experience performing and coordinating maintenance activities within the last ten (10) years; Strong computer literacy, with proven experience with Microsoft products especially Word, Excel and PowerPoint essential; Strong organizational skills and ability to balance multiple priorities; Experience within procurement, project management or warehouse environments is highly desirable; and Project experience interfacing between internal/external stakeholders. Language: English Preferred Qualifications 5 + Years of experience working in projects and teams or in marine environments Technical/Specialized Knowledge: Experience interfacing between various internal/external stakeholders within a project; Strong organizational skills and ability to balance multiple priorities. Education: Tertiary education in an Engineering, Technical, or Business/Project Management related field is desirable. Physical Demands Predominantly working onsite in the Naval Dockyard and onboard Naval Vessels, will also be required to work from the office or from home. Travel will be required during the execution of a Docking Work Period Will be required to undertake inspections, including confined space entry, on Naval ships involving bending and twisting. Tasks may also require working at heights. Must meet all federal government requirements to access Canadian government facilities, including naval dockyards What We Offer Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following: Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program. Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period. Company paid holidays, vacation days, and paid sick leave. Voluntary Life, AD&D, Critical Illness, Long-Term Disability. Employee Discounts on home, auto, and gym membership. Why Join Us? Say HI and learn more about working at Thales click here. The reference Total Target Compensation(TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is between Total Target Cash 67,200.00 - 84,000.00 CAD Annual. This reflects how companies in a similar industry and geographic region generally pay for similar jobs. This range helps the Company make pay decisions as one data point among many. Where a position falls within this range is also dependent on other factors including – but not limited to – the employee’s career path history, competencies, skills and performance, as well as the company’s annual salary budget, the customer’s program requirements, and the company’s internal equity. Thales may offer additional benefits and other compensation, depending on circumstances not related to an applicant’s status protected by local, state, or federal law. We use artificial intelligence–enabled tools as part of our recruitment process to support activities such as candidate discovery, résumé matching, and interview scheduling. These tools may help screen and assess applications and recommend potential matches based on the requirements within the job description. All hiring decisions, including candidate evaluation, selection, and disposition, are made by human recruiters. Artificial intelligence does not make hiring decisions on our behalf. #LI-Hybrid #LI-WM1 Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following: • Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program. • Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period. • Company paid holidays, vacation days, and paid sick leave. • Voluntary Life, AD&D, Critical Illness, Long-Term Disability. • Employee Discounts on home, auto, and gym membership. Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience. This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.

What you’ll do

The Maintenance Coordinator provides administrative and project support to the Service Delivery team by managing maintenance packages and ensuring all tasks meet quality and safety standards. They are responsible for coordinating with service providers, managing documentation, and overseeing the procurement of materials and services for naval vessel maintenance.

Requirements

Candidates must possess a technical program diploma in a marine field and at least four years of practical maintenance coordination experience. The role requires the ability to obtain a NATO Secret security clearance and meet federal government requirements for accessing Canadian naval facilities.

Benefits

• Extended health
• Dental
• Health spending account
• Life insurance
• Accidental death and dismemberment insurance
• Short-term disability
• Cancer care program
• Travel insurance
• Employee assistance plan
• Well-being program
• Retirement savings plans
• Paid holidays
• Vacation days
• Paid sick leave
• Critical illness insurance
• Long-term disability
• Employee discounts

Listed skills

• Technical Documentation · Preferred
• Quality assurance · Preferred
• Safety Compliance · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• Inventory management · Preferred
• Stakeholder Management · Preferred
• Procurement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Maintenance coordination
• Project administration
• Technical documentation
• Quality assurance
• Procurement
• Stakeholder management
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Marine technical knowledge
• Report generation
• Safety compliance
• Inventory management
• Contractor oversight
• Organizational skills
• Maintenance Coordination
• Working at Heights
• Secret Clearance
• Organizational Skills
• Export Control
• Industrial Security
• Operation Maintenance
• Artificial Intelligence
• Technical Support
• Management
• Cancer Care
• Regulatory Compliance
• Computer Literacy
• Discounts And Allowances
• English Language
• Warehousing
• Innovation
• Project Management
• Purchasing
• Travel Insurance
• Scheduling
• Security Clearance
• Authorization (Computing)
• Export Administration Regulations
• Test Equipment
• Thales

Job areas

• Engineering
• Transportation
• Security & Safety
• Administrative
• Government & Public Sector
• Maintenance Coordinator
• Waste / Recycling Coordinator
• Environmental Engineers
• Recycling Coordinators
• First-Line Supervisors of Transportation and Material Moving Workers, Except Aircraft Cargo Handling Supervisors

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