Office Administrator

Job summary

The Office Administrator provides front-line receptionist support, manages multi-line telephone systems, and handles general administrative tasks such as filing, data entry, and correspondence. They are also responsible for maintaining office supplies, managing calendars, and ensuring the office environment remains clean and organized.

Job details

The Armour Group Limited is one of the leading construction and development companies in Atlantic Canada. With its dedicated team of professionals, The Armour Group Limited continues a proud history of creating a sense of place in Nova Scotia – carefully designing, developing, constructing and operating some of our region’s most iconic buildings. With more than 50 years of history in our region, this family-owned firm remains committed to a principled approach to development, ensuring that our buildings are environmentally sustainable and integrated into the communities they serve. If you share our values and would like to work with a skilled professional team, Armour is presently seeking an Office Administrator to join the growing team at our Dartmouth, Nova Scotia location. Responsibilities: providing positive front-line receptionist support at our Home Office 2 answering a multi-line telephone system with a strong focus on customer service and ensures appropriate distribution of calls; scanning, photocopying, filing, and faxing; typing and formatting letters and reports; ensuring office supplies are stocked, ordering and distributing new items as needed. conducting data entry and administrative duties; ensuring the confidentiality of files and possesses the highest level of personal integrity; recommending improvements in workflow and procedures within administration; helping maintain administrative support systems and procedures for the office; preparing correspondence and documents, ensuring compliance; reviewing and professionally responding to email inquiries; electronically file invoices in an organized manner; coordinating and arranging for courier deliveries; receiving, sorting and distributing incoming mail; assisting in managing Outlook calendars including office boardrooms; ensuring office space is clean and tidy including kitchen facilities, boardrooms and common space areas; assisting with distributing communications across the organization; helping develop inter-office administrative support systems and procedures; coordinate inter-office communication and mail; Experience and Skills Preferred: Previous experience in an administrative role preferred. Strong customer service skills and an ability to work in a fast-paced environment. Proficiency in using Microsoft Office and office equipment. An ability to think critically and problem solve. A can-do attitude. What we Offer: Bonus potential Comprehensive health and dental benefits RRSP program Paid vacation and sick days Employee Assistance Program Access to on-site fitness facility On-site parking at Dartmouth location Opportunity for internal career growth and development The Armour Group Limited is an equal opportunity employer. While we thank all applicants only those selected for an interview will be contacted. Qualified applicants are invited to submit their resume and cover letter to recruitment@armourgroup.com. The Armour Group Limited is an equal opportunity employer. While we thank all applicants only those selected for an interview will be contacted.

What you’ll do

The Office Administrator provides front-line receptionist support, manages multi-line telephone systems, and handles general administrative tasks such as filing, data entry, and correspondence. They are also responsible for maintaining office supplies, managing calendars, and ensuring the office environment remains clean and organized.

Requirements

Previous experience in an administrative role is preferred along with strong customer service skills. Candidates must be proficient in Microsoft Office and demonstrate the ability to work effectively in a fast-paced environment.

Benefits

• Bonus potential • Comprehensive health and dental benefits • RRSP program • Paid vacation • Paid sick days • Employee Assistance Program • On-site fitness facility • On-site parking

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Problem solving · Preferred
• Organization · Preferred
• Administrative Support · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Critical Thinking · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Customer service
• Multi-line telephone system
• Data entry
• Administrative support
• Microsoft Office
• Correspondence preparation
• Calendar management
• Critical thinking
• Problem solving
• Time management
• Organization
• Communication
• Invoicing
• Workflow Management
• Microsoft Outlook
• Customer Service
• Office Supply Management
• Office Equipment
• Critical Thinking
• Administrative Support
• Administrative Functions
• Data Entry
• Confidentiality
• Employee Assistance Programs
• Personal Integrity
• Filing
• Typing
• Business Communication
• Sorting

Job areas

• Administrative
• Customer Service & Support
• Construction
• Office Administrator
• Office Manager (General)
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers