Business Administrator

Job summary

Manage daily office operations, respond to customer and vendor inquiries, coordinate correspondence and deliveries, and provide administrative support to departments. Process accounts payable and receivable, reconcile financial records, follow up on outstanding balances, and assist with month-end reporting and audits.

Job details

We're looking for a Business Administrator for a temporary-to-permanent opportunity with a well-established industrial and manufacturing organization in the Greater Vancouver area. This position is ideal for an organized and detail-oriented professional who enjoys balancing office administration, customer service, and accounting responsibilities in a collaborative team environment. Based on business needs and mutual fit, there is potential for this role to become permanent. Our client is a respected and long-standing organization with a strong reputation for quality, service, and operational excellence. They are seeking a hands-on Business Administrator to support daily office operations while taking ownership of accounts payable and accounts receivable functions. The successful candidate will play a key role in keeping the office running efficiently while providing excellent service to both internal and external stakeholders. Business Administrator responsibilities: Serve as the first point of contact for customers, vendors, visitors, and incoming inquiries Answer and direct phone calls, emails, and general office correspondence Coordinate incoming and outgoing mail, courier shipments, and deliveries Maintain office supplies, meeting rooms, and shared office spaces Prepare and update documents, spreadsheets, reports, and filing systems Provide administrative support to various departments and assist with special projects as required Process accounts payable invoices and maintain accurate vendor records Reconcile vendor statements and investigate discrepancies Prepare customer invoices, post payments, and maintain accounts receivable records Follow up on outstanding customer balances in a professional and timely manner Reconcile corporate credit card transactions and supporting documentation Maintain accurate financial records and assist with month-end reporting and audit requests The successful candidate has: 2+ years of business administration, office administration, bookkeeping, or related experience Hands-on experience with both accounts payable and accounts receivable functions Strong customer service skills and experience supporting clients and stakeholders Excellent organizational skills with the ability to manage multiple priorities and deadlines High attention to detail and accuracy when processing financial transactions and documentation Proficiency with Microsoft Office, including Word, Outlook, and Excel Experience using accounting or ERP systems Strong verbal and written communication skills Post-secondary education in Business Administration, Office Administration, Accounting, Bookkeeping, or a related field is considered an asset Manufacturing, industrial, or operations environment experience is considered an asset Compensation and benefits: The discussed salary range is $23.00-$27.00 per hour, depending on experience Temporary-to-permanent opportunity with long-term potential Monday to Friday schedule with consistent daytime hours Supportive and team-oriented workplace culture Opportunity to gain valuable experience within a stable and growing organization Candidates must be legally authorized to work in Canada. Only candidates selected to move forward in the hiring process will be contacted.

What you’ll do

Manage daily office operations, respond to customer and vendor inquiries, coordinate correspondence and deliveries, and provide administrative support to departments. Process accounts payable and receivable, reconcile financial records, follow up on outstanding balances, and assist with month-end reporting and audits.

Requirements

Candidates should have at least two years of business or office administration, bookkeeping, or related experience, including hands-on accounts payable and receivable work. Strong customer service, organization, attention to detail, communication, Microsoft Office, and accounting or ERP system skills are sought; relevant post-secondary education and industrial or manufacturing experience are assets.

Benefits

• Consistent Daytime Hours
• Supportive Team-Oriented Workplace
• Long-Term Employment Potential

Listed skills

• Customer service · Preferred
• ERP systems · Preferred
• Microsoft Excel · Preferred
• Accounts receivable · Preferred
• Office Administration · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred
• Bookkeeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Business Administration
• Office Administration
• Accounts Payable
• Accounts Receivable
• Bookkeeping
• Customer Service
• Invoice Processing
• Vendor Reconciliation
• Credit Card Reconciliation
• Financial Recordkeeping
• Microsoft Word
• Microsoft Outlook
• Microsoft Excel
• Accounting Systems
• ERP Systems
• Written and Verbal Communication

Job areas

• Administrative
• Finance & Accounting
• Customer Service & Support
• Manufacturing

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