Part-Time Real Estate Reception- Oakville

Job summary

The receptionist will manage front desk operations, including answering phones, greeting clients, and supporting agents with administrative tasks. They are also responsible for processing real estate documents, managing mail, and maintaining a professional office environment.

Job details

About the Opportunity Our client, a well-established and busy real estate brokerage in Oakville, has engaged us to hire a Part-Time Receptionist to support their front desk operations. This is a high-visibility, fast-paced role where you’ll be the first point of contact for agents and clients, while also supporting the administrative side of real estate transactions. What You’ll Be Doing Answering and directing incoming phone calls and managing the general inbox Greeting agents and clients in a professional and welcoming manner Preparing, organizing, and uploading listings and documents with accuracy and within deadlines Assisting with offer preparation using WebForms Booking and confirming appointments using BrokerBay Handling incoming and outgoing mail, courier coordination, and package tracking Managing deposit cheques related to offers and listings Supporting agents with general inquiries and administrative needs Maintaining a clean, organized, and professional office environment Hours & Availability Saturdays and Sundays 10-4 Weekdays 11-7 or 4-7 This role is ideal for someone who wants steady part-time hours Requirements Previous administrative, reception, or front desk experience (real estate experience is a strong asset) Strong attention to detail - able to manage documents, data entry, and deadlines with accuracy Excellent communication skills, both written and verbal, with a professional and friendly approach Highly organized with the ability to multi-task and shift priorities in a fast-paced environment A dependable and punctual team player who takes ownership of their role Comfortable working independently and stepping in to support where needed Tech-comfortable and able to quickly learn systems such as WebForms, BrokerBay, and MLS platforms A positive, “roll-up your sleeves” attitude and willingness to help wherever needed

What you’ll do

The receptionist will manage front desk operations, including answering phones, greeting clients, and supporting agents with administrative tasks. They are also responsible for processing real estate documents, managing mail, and maintaining a professional office environment.

Requirements

Candidates should have previous administrative or reception experience, with real estate experience considered a strong asset. Proficiency in office software and the ability to manage multiple priorities in a fast-paced environment are required.

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Organization · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Reception
• Administrative Support
• Data Entry
• Customer Service
• WebForms
• BrokerBay
• MLS Platform
• Communication
• Organization
• Attention To Detail
• Time Management
• Courier Coordination
• Document Management
• Real Estate Transactions
• Quick Learning
• Brokerage
• Multitasking
• Operations
• Package Tracking
• Telephone Skills
• Real Estate
• Coordinating
• Webforms
• Detail Oriented

Job areas

• Administrative
• Customer Service & Support
• Sales
• Receptionist
• Receptionists (general)
• Receptionists and Information Clerks

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