Receptionist (Temporary Full-Time – Maternity Leave Coverage Until March 2027)

Job summary

The receptionist will serve as the first point of contact, managing phones, emails, and visitor inquiries while providing administrative support. Responsibilities include scheduling appointments, maintaining databases, and preparing reports to ensure efficient office operations.

Job details

Receptionist (Temporary Full-Time – Maternity Leave Coverage Until March 2027) Location: Ancaster, ON Schedule: Monday to Friday, 9:00 a.m. – 5:00 p.m. (In Office) Term: Temporary Maternity Leave Coverage until March 2027 Pay: $20.00/hour Benefits: None (Temporary Position) Our client is seeking a polished, client-focused Receptionist to support a busy front office. This role is ideal for someone who remains calm under pressure, enjoys a variety of responsibilities, and can confidently manage phones, email inquiries, and changing priorities. You will be the first point of contact for clients and visitors while providing administrative support to ensure the office operates efficiently. This is a temporary maternity leave contract until March 2027. Responsibilities Answering phones and emails; responding professionally and routing inquiries appropriately Scheduling and managing appointments using office and industry software Scanning/copying documents for internal and external use Preparing and sharing basic daily/monthly reports (as required) Supporting general office coordination (supplies, basic troubleshooting, keeping things moving) Assisting with data entry and database updates Supporting listing-related admin tasks (training provided on internal process/tools as needed) Desired Experience & Skills 2+ years of experience in an office/reception or administrative role (industry experience is an asset) Strong communication skills (professional phone presence + clear written correspondence) Comfortable with Microsoft Office (Word, Excel) and online systems/databases Strong attention to detail and ability to follow processes Confident prioritizing multiple tasks in a fast-moving environment Reliable, proactive, and discreet with confidential information #hiringlp

What you’ll do

The receptionist will serve as the first point of contact, managing phones, emails, and visitor inquiries while providing administrative support. Responsibilities include scheduling appointments, maintaining databases, and preparing reports to ensure efficient office operations.

Requirements

Candidates must have at least 2 years of experience in an office or administrative role with strong communication and organizational skills. Proficiency in Microsoft Office and the ability to manage multiple priorities in a fast-paced environment are required.

Listed skills

• Administrative Support · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Reporting · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Reception
• Administrative support
• Phone etiquette
• Email management
• Scheduling
• Data entry
• Database management
• Microsoft Office
• Word
• Excel
• Communication
• Attention to detail
• Office coordination
• Document scanning
• Reporting

Job areas

• Administrative
• Customer Service & Support

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