Office Manager

Job summary

Manage the firm’s accounting and administrative operations, including reconciliations, accounts payable, trust accounts, compliance, and supervision of accounting clerks. Oversee facilities, records, telecommunications, help desk coordination, staff support, and client service and marketing administration.

Job details

Ricketts Harris LLP, a full-service boutique law firm located in the financial district, is looking for an Office Manager. We offer a friendly, thoughtful work environment and competitive salary and benefits. Daily Duties Include, But Are Not Limited To general day-to-day accounting and administrative tasks including setting up and balancing priorities, allocating resources, and facilitating communication of information within the Firm; identifying and communicating policy and procedure priorities; maintaining banking relationships and liaising with vendors; assisting Management in hiring/exit interviews, staff training when required; ensuring firm compliance with applicable federal, provincial and local laws; performing accounting functions such as reconciling bank accounts, journal entries, accounts payables, yearend preparations, reconciliations, and remitting HST for all entities; supervising accounting clerks with daily accounting tasks including client trust accounts when required; office facilities’ functions including managing equipment and reviewing, assisting with negotiating, and monitoring service contracts and major equipment purchases/leases; developing and administering central files and off-site records management; performing property management activities; managing all telecommunication systems and operations as well as day-to-day operations of help desk in conjunction with IT Specialist; day-to-day client services and marketing providing guidelines for and monitor the employees’ role in assuring client service delivery; assisting partner in charge of marketing in managing client and prospect database. Position will report to COO Qualifications A minimum of two years of legal accounting experience; Acumin (accounting software) experience preferred Business Administration Degree (or similar) preferred; Strong organizational and communication skills; Ability to prioritize, multi-task and meet deadlines without supervision; A team player who can also work independently; Interest in growth, taking on more and future responsibilities; and Professional law firm experience an asset We have a long-term mindset and are looking to grow. Our firm’s leadership is looking for someone who wants to grow alongside them. While ours is a fast-paced and multifaceted working environment, we are also irreverent and work as a team. If you feel this opportunity is the right fit for you, we’d like to hear from you. Please forward your resume to awebster@rickettsharris.com. No Agencies or Recruiters Please.

What you’ll do

Manage the firm’s accounting and administrative operations, including reconciliations, accounts payable, trust accounts, compliance, and supervision of accounting clerks. Oversee facilities, records, telecommunications, help desk coordination, staff support, and client service and marketing administration.

Requirements

At least two years of legal accounting experience is required; Acumin experience and a business administration degree or similar are preferred. Candidates should have strong organizational and communication skills, be able to prioritize and meet deadlines independently, work well with a team, and be interested in taking on greater responsibility.

Listed skills

• Accounting · Preferred
• Office Administration · Preferred
• Regulatory Compliance · Preferred
• Facilities Management · Preferred
• Customer service · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Legal Accounting
• Accounting
• Bank Reconciliation
• Journal Entries
• Accounts Payable
• HST Remittance
• Trust Account Management
• Office Administration
• Resource Allocation
• Policy and Procedure Development
• Vendor Relations
• Staff Training
• Regulatory Compliance
• Facilities Management
• Records Management
• Client Service

Job areas

• Management & Leadership
• Finance & Accounting
• Administrative
• Legal
• Human Resources

More jobs from The Law Office Management Association (TLOMA)