Sublet Coordinator

Job summary

Coordinate outsourced equipment repairs, vendor services, and purchase orders while managing costs and helping ensure equipment is repaired promptly. Monitor retorque and PNET compliance issues, communicate daily updates to stakeholders, and work with managers, shop teams, dispatch, and drivers across business divisions.

Job details

Description Join the Seaboard Team Today! Position Overview: The Sublet Coordinator helps keep our equipment safe and operational by coordinating outsourced repairs, vendor services, purchase orders, and compliance requirements. This fast-paced role works closely with internal teams and external vendors to deliver timely, cost-effective repairs and clear updates. Location: North York, ON Schedule: Monday - Friday | 8:00am - 4:30pm Type: Existing position Core Job Functions: Approve purchase order requests / enter PO’s Review email and deal with daily requests and issues Respond to breakdowns in ALL divisions through the workday Update Retorque reports (All Divisions) Work with GMs/Ops Managers/Dispatch in respective divisions and drivers to get equipment repaired and on the road as quickly as possible. Manage outside vendor repairs for lowest possible cost / effective repair spending, diverting non crucial repairs to internal shops Coordinate outside services with vendors Develop working relationships with ALL General and Operations Managers of business divisions, as well as Shop Managers, working occasional from division terminal locations. Talk with all shop managers daily about gear and shop activities Ensure Retorques and PNET down issues are being addressed daily for compliance Complete special projects as requested by senior management Provide accurate daily updates to key stakeholders Ensure accurate and timely communication Other duties as required Job Requirements: Post-secondary education in a business or engineering field Maintenance Background is an asset Highly organized with a desire to drive efficiency and improvement Advanced computer skills, specifically in Microsoft Outlook and Microsoft Excel Able to work in a fast-paced environment Self-motivated and able to work independently to make decisions Able to develop good working relationships with multiple departments Deadline and detailed oriented Strong communication skills both written and oral Bilingual candidates considered an asset Previous transportation industry experience considered an asset

What you’ll do

Coordinate outsourced equipment repairs, vendor services, and purchase orders while managing costs and helping ensure equipment is repaired promptly. Monitor retorque and PNET compliance issues, communicate daily updates to stakeholders, and work with managers, shop teams, dispatch, and drivers across business divisions.

Requirements

Post-secondary education in a business or engineering field is requested; maintenance experience is an asset. Candidates should be organized, detail-oriented, self-motivated, comfortable making independent decisions, proficient in Outlook and Excel, and able to communicate and collaborate effectively in a fast-paced environment.

Listed skills

• Time management · Preferred
• Organization · Preferred
• Microsoft Excel · Preferred
• Vendor Coordination · Preferred
• Decision Making · Preferred
• Communication · Preferred
• Repair Coordination · Preferred
• Relationship Building · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Purchase Order Management
• Vendor Coordination
• Repair Coordination
• Cost Management
• Compliance Monitoring
• Microsoft Outlook
• Microsoft Excel
• Communication
• Organization
• Decision-Making
• Relationship Building
• Efficiency Improvement
• Time Management

Job areas

• Transportation
• Logistics
• Administrative
• Management & Leadership

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