Safety and Compliance Admin

Job summary

The role focuses on maintaining regulatory compliance and managing driver and equipment records across multiple systems. It involves coordinating permits, insurance documentation, and fleet plate renewals while supporting the safety team's administrative needs.

Job details

Safety & Compliance Administrator About the Role Titanium Transportation Group is seeking a detail-oriented and proactive Safety & Compliance Administrator to support our Safety and Compliance team. This role is responsible for maintaining regulatory compliance, supporting fleet operations, and ensuring accurate, up-to-date documentation across multiple systems. The successful candidate will collaborate with Safety, Compliance, Operations, and Finance teams to support daily administrative activities while maintaining data integrity and meeting regulatory requirements. Key Responsibilities Compliance & Fleet Administration * Maintain and update driver and equipment records in TMW and compliance portals * Administer fuel cards, including issuance, driver updates, and transaction monitoring * Investigate flagged fuel transactions and follow up with drivers as needed * Update and monitor accessories and permits (e.g., HUT, DTOPS, EZ Pass, KY) across systems * Support operator onboarding and offboarding by updating all required platforms Permits, Insurance & Documentation * Coordinate distribution of permits (e.g., NY, NM) to terminals and drivers * Order Certificates of Insurance and Letters of Experience for customers, drivers, and owner-operators * Maintain Authority Binders and ensure documentation is current and audit-ready * Manage driver documentation and ensure ongoing compliance with company standards Fleet Plates & Equipment Compliance * Coordinate fleet plate renewals, including emissions documentation and renewal packages * Track plate replacements and ownership transfers * Support compliance updates related to power units and equipment changes Safety Program Support * Provide administrative support to the Safety team and assist drivers with general inquiries (e.g., PAPS/PARS, training access) * Maintain training and certification records in TMW and Synergize * Support driver license verification processes Reporting & Data Management * Maintain accurate and up-to-date compliance records across systems * Support weekly and monthly reporting requirements * Monitor document completion, expirations, and missing records, ensuring timely follow-up * Assist with internal audits and data validation Qualifications * 2+ years of administrative experience in safety, compliance, transportation, or a related field * Experience with transportation management systems (e.g., TMW) is an asset * Strong attention to detail and organizational skills * Ability to manage multiple priorities in a fast-paced environment * Effective communication and problem-solving skills * Proficiency in Microsoft Excel and MS Office Why Join Titanium * Work with a leading North American transportation company * Collaborative, team-focused environment * Opportunity to contribute to safety and compliance excellence * Full-time, stable employment with consistent hours * On-site, team-oriented role based at our Bolton Head Office * Group benefits, including health and dental coverage * Career growth opportunities supported through performance reviews and internal promotion Company Profile Titanium is a leading logistics and transportation company servicing Canada and the United States. We are a recognized consolidator of asset-based transportation companies, having completed eleven acquisitions since 2011. Titanium has been ranked by Canadian Business as one of Canada's Fastest Growing Companies for thirteen consecutive years, and in 2020 was recognized by the Financial Times as one of America's Fastest-Growing Companies. We value growth, innovation, and opportunity. Titanium Transportation Group Inc. is committed to providing accommodations throughout the recruitment process for individuals with disabilities, in accordance with the Accessibility for Ontarians with Disabilities Act. If you require accommodation, please contact our HR team at hr@ttgi.com. We thank all applicants in advance; however, only those selected for an interview will be contacted. #HP

What you’ll do

The role focuses on maintaining regulatory compliance and managing driver and equipment records across multiple systems. It involves coordinating permits, insurance documentation, and fleet plate renewals while supporting the safety team's administrative needs.

Requirements

Candidates need at least 2 years of administrative experience in safety, compliance, or transportation. Proficiency in MS Office and experience with transportation management systems like TMW are highly valued.

Benefits

• Health Coverage
• Dental Coverage

Listed skills

• Regulatory Compliance · Preferred
• Health · Preferred
• Safety Compliance · Preferred
• Compliance · Preferred
• Microsoft Excel · Preferred
• safety · Preferred
• management · Preferred
• MS-Office · Preferred
• Documentation · Preferred
• Reporting · Preferred
• Fleet · Preferred
• Administrative · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Regulatory Compliance
• Fleet Administration
• TMW
• Data Integrity
• Documentation Management
• Permit Coordination
• Insurance Administration
• Reporting
• Microsoft Excel
• Microsoft Office
• Problem Solving
• Communication Skills
• Organizational Skills
• Attention To Detail
• Onboarding/Offboarding
• Internal Auditing

Job areas

• Transportation
• Logistics
• Security & Safety
• Administrative

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