Project Administrator - Services

Job summary

Set up and manage service projects through completion, including schedules, documentation, materials, job costing, status monitoring, invoicing, and administrative closeout. Coordinate with customers, Service Managers, technicians, and project staff to resolve issues, reconcile project and purchase order data, and keep billing and project delivery on track.

Job details

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King, sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world. Learn about our benefits designed for you to Thrive at work and at home. We boldly go. Where Is The Work Monday to Thursday, work onsite with your colleagues. Fridays, choose your work location, balancing what your work requires. What's In It For You Trane has a new exciting opportunity to join our organization as a Service Project Administrator in Regina, SK. As a Service Project Administrator, under limited supervision, you are responsible for project set up and seeing them through to full completion with direct responsibility for project execution, to accomplish specific goals in a given time frame and with limited resources. This includes project documentation, materials, job costing, status monitoring, invoicing, and administrative closeout of each project. This position is required to closely interact with customers, Service Managers, and other assigned project staff to ensure the timely completion of each project What You Will Do Plans and reviews assigned projects, establishes schedules and project parameters and sets procedures to accomplish system goals. Establishes and measures internal service process and associated compliance. Maintains customer satisfaction by investigating concerns, implementing corrective action, and communicating with customers and assigned staff. Connect and communicates with customers and their representatives, including building owners, mechanical contractors, other trades, subcontractors, and field support staff. Schedule and participate in internal project team meetings to ensure accurate transfer of information. Validates cost to date and reconciles project data in business system. Reconciliation of purchase order discrepancies to support the Service fulfillment process. Reviews billing backlog and coordinates/communicates with Service Managers, HVAC Field Technicians, customers, and Trane claims as necessary to resolve obstacles. What You Will Bring High School diploma or GED and up to two (2) years of related experience and/ or training; or equivalent combination of education and experience. Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team. Ability to multitask and work well on a team Proven experience prioritizing tasks in order to meet tight deadlines within a high-paced environment. Familiarity with the operation of HVAC Systems preferred, not required. Flexibility to work overtime/ weekends, as required. Annual Base Salary Range Or Hourly Base Pay Range $51,300.00 - $72,660.00 Compensation Type Salary Incentive Eligible No Sales Commission Eligible No Disclaimer: We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status. This posting is for an existing vacancy. The position is imminently available, and qualified candidates will be considered for immediate placement. We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.

What you’ll do

Set up and manage service projects through completion, including schedules, documentation, materials, job costing, status monitoring, invoicing, and administrative closeout. Coordinate with customers, Service Managers, technicians, and project staff to resolve issues, reconcile project and purchase order data, and keep billing and project delivery on track.

Requirements

Requires a high school diploma or GED and up to two years of related experience or an equivalent combination of education and experience. Candidates should have strong communication skills, be able to work independently and collaboratively, prioritize tasks under tight deadlines, and be flexible to work overtime or weekends; HVAC systems familiarity is preferred but not required.

Listed skills

• Time management · Preferred
• Multitasking · Preferred
• issue resolution · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project Administration
• Project Planning
• Project Scheduling
• Project Documentation
• Project Execution
• Cost Reconciliation
• Job Costing
• Invoicing
• Customer Communication
• Customer Satisfaction
• Issue Resolution
• Purchase Order Reconciliation
• Billing Coordination
• Time Management
• Multitasking
• HVAC Systems

Job areas

• Administrative
• Management & Leadership
• Customer Service & Support
• Engineering
• Environmental & Sustainability

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