Coordinator, Health & Safety (Permanent, Part-Time)

Job summary

The Coordinator will manage workplace first aid resources, naloxone programs, and health and safety documentation to ensure regulatory compliance. They will also provide administrative support for safety meetings, training sessions, and joint health and safety committee activities.

Job details

Are you passionate about promoting safety and well-being in the workplace? Do you have a keen eye for detail and a knack for problem-solving? If so, we have the perfect opportunity for you! As the Coordinator, Health & Safety, you’ll play a crucial role in ensuring health & safety compliance in our organization. From assisting in the development of H&S programs to delivering training on safety, health, and wellness topics, you will make a real difference. This entry-level position offers ample opportunities for career development and advancement, making it the perfect starting point for your journey towards a rewarding career in health & safety. If you’re ready to make a meaningful impact and grow professionally, apply now and join us in our mission to create a safe and healthy workplace for all! This is a permanent, part-time (22.5 hours per week) position. The starting range for this position is $27.58-$30.13 per hour. Who We Are Demonstrating the love of Christ, UGM feeds hope and changes lives through a faith-based continuum of care. We are a proud member of the Canadian Council of Christian Charities and have earned the Best Christian Workplace award again in 2021. We provide competitive salaries, generous vacation and sick leave, an RRSP matching program, as well as the potential for educational assistance and flexible work arrangements. In addition, our extensive benefits plan is fully employer-paid and includes extended dental and medical, as well as $4,500 per year in pooled paramedical expenses. A focus on employee resilience, support for professional development, engagement in meaningful work, and a fun and caring environment are all part of being a member of the UGM team. If you are someone who desires to learn and grow, has a passion to serve and make a difference, and connects with others with both humility and humour, then you will be a great fit at UGM. Main Duties and Responsibilities: First Aid Management Coordinate and maintain workplace first aid resources, including first aid supplies, first aid facilities, designated first aid attendant duties, and naloxone program administration to ensure organizational readiness and compliance. * First Aid Supplies Maintain inventory of first aid supplies for all UGM locations, including first aid rooms, first aid kits, AED supplies, and other first aid equipment; Conduct regular inspections and replenish first aid supplies; Coordinate procurement and replacement of first aid supplies and equipment as required; Maintain accurate records for first aid supplies * Designated First Aid Attendant Serve as one of the designated Occupational First Aid Attendants at the worksite and provide first aid treatment; Maintain required first aid certification and participate in emergency response activities as required * Naloxone Management Administer UGM's naloxone program by obtaining and distributing naloxone supplies; Replace expired or used supplies; Coordinate naloxone training, maintain training records, and monitor certification or refresher training requirements for all staff Health & Safety Document Management Maintain organized, accurate, and up-to-date health and safety documentation, records, training information, and audit materials to support regulatory compliance, operational effectiveness, and continuous improvement. * Document Control & Version Management Maintain the central repository of H&S documents, including policies, programs, safe work procedures, and forms; Implement version control practices; Publish revised documents after approval; Ensure documents meet formatting standards and are stored consistently across systems * Records Management & Tracking Maintain accurate records of training attendance, certifications, orientations, inspections, preventive maintenance logs, investigations, and corrective actions; Ensure all records are retained according to organizational retention schedules. * Audit Documentation Support Prepare and maintain audit-related files, including COR audit evidence, program evaluations, meeting minutes, hazard assessments, safety committee documentation, and incident records; Support digital and physical file organization during internal and external audits. * Communication & Distribution Ensure bulletin boards, SharePoint Hub sites, and internal communication platforms contain current health and safety materials * Support to the Health & Safety Manager Provide administrative support for safety meetings, training sessions, and JHSC activities (e.g., agenda reminder, minute taking, attendance tracking, compiling action items). * Perform other duties as assigned. Knowledge, Skills and Abilities: * Experience with document control or administrative recordkeeping (preferred within health & safety, quality, or compliance environments). * Strong organizational and time-management skills; ability to manage multiple documents and deadlines. * Proficiency with Microsoft Office (Excel, SharePoint, Word) and document management systems. * High attention to detail and accuracy. * Strong communication skills and ability to work with various document owners. * Understanding of health & safety program structure is an asset. * Experience working in a Christian and/or non-profit organization is an asset. * Completion of ICF accredited coach training is an asset; willingness to complete coach training is required. Behavioural Competencies: * Analytical Thinking and Decision Making (Level 3) Gather, synthesize and evaluate information to make well-informed, timely decisions with critical thinking and reasoning skills. * Continuous Learning (Level 2) Identify and pursue opportunities to enhance professional performance and development in effective program delivery and excellent service. * Delivering Results (Level 2) Remain self-motivated and focused until the best possible results are achieved, with passion and persistence despite obstacles, resistance, and setbacks. * Effective Communication (Level 3) Provide verbal and written communication that builds trust, respect, and credibility, and includes active listening skills and non-verbal communication. * Interpersonal Rapport/Savvy (Level 3) Establish and maintain relationships with other based on mutual respect, trust, sensitivity, transparency, empathy, compassion, tact, and diplomacy. * Organizational Awareness/ Stewardship (Level 2) Emphasize the need to act as one organization by aligning all actions with UGM’s vision, mission, values, structure, and policies. * Planning and Organizing (Level 2) Identify and prioritized tasks, develop and implement plans, evaluate outcomes, and adjust activities to achieve objectives. * Teamwork and Cooperation (Level 2) Work collaboratively and productively across the organization to achieve common goals, while demonstrating respect, cooperation, collaboration, and consensus-building. WORKING CONDITIONS: * Work Location Work is generally performed indoors within an office environment, with standard office equipment available. * Physical Requirements Travel of up to 75% is required between UGM’s head office and our satellite location. Employee is required to look at a computer screen and use a keyboard for up to 60% of the time. The employee is required to walk, sit, stand, bend, and kneel when completing site walkthroughs and assessments. The employee is required to see, talk and hear. * Work Conditions Working environment is generally favorable. Lighting and temperature are adequate. Work is performed amid normal conditions of dust, odors, fumes, and noises. * Hours of Work Moderate overtime may be required. * Hazards Hazards are considered minor and controllable, but employee is responsible for assessing potential hazards and recording near-miss offenses. * Other Due to the nature of the job, and our commitment to a safe environment, the candidate is subject to a criminal record check.

What you’ll do

The Coordinator will manage workplace first aid resources, naloxone programs, and health and safety documentation to ensure regulatory compliance. They will also provide administrative support for safety meetings, training sessions, and joint health and safety committee activities.

Requirements

Candidates should have experience with document control or administrative recordkeeping and proficiency in Microsoft Office. A willingness to complete ICF accredited coach training is required for this entry-level role.

Benefits

• Extended dental • Extended medical • RRSP matching program • Paid vacation • Paid sick leave • Educational assistance • Flexible work arrangements • Paramedical expenses coverage

Listed skills

• Time management · Preferred
• Attention to detail · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Health and safety compliance
• Document control
• Administrative recordkeeping
• First aid management
• Naloxone program administration
• Microsoft Office
• SharePoint
• Time management
• Organizational skills
• Attention to detail
• Communication skills
• Emergency response
• Hazard assessment
• Audit support
• Coaching
• First Aid Supply Management
• Training Records Management
• Office Equipment
• Emergency Response
• Empathy
• Document Management
• Administrative Support
• Continuous Development
• Tactfulness
• Record Keeping
• Analytical Thinking
• Document Control
• Diplomacy
• Effective Communication
• First Aid Certification
• Resilience
• Compassion
• Planning
• Self-Motivation
• Microsoft Excel
• First Aid
• Active Listening
• Automated External Defibrillator
• Data Analysis
• Auditing
• Audit Scheduling
• Management
• Decision Making
• Version Control
• Communication
• Procurement
• Regulatory Compliance
• Consensus Decision Making
• Continuous Improvement Process
• Cooperation

Job areas

• Security & Safety
• Administrative
• Social Services
• Human Resources
• Health and Safety Coordinator
• Environmental Health and Safety (EHS) Coordinator
• Environmental and Occupational Health and Hygiene Professionals
• Occupational Health and Safety Technicians