UTM Payroll and Benefits Specialist

Job summary

The Payroll and Benefits Specialist is responsible for accurately processing payroll for faculty and staff while ensuring compliance with policies and collective agreements. They also manage HRIS records, conduct benefit orientations, and provide support for various HR-related projects and reporting.

Job details

Date Posted: 09/02/2026Req ID: 50061Faculty/Division: VP-People, Finance & Digital ServicesDepartment: University Human ResourcesCampus: University of Toronto Mississauga (UTM) Existing Vacancy: Yes Description: Under general direction from the Payroll & Benefits Supervisor, and functioning as an integral part of the UTM Human Resources Team, the Payroll & Benefits Specialist provides a wide range of human resources support and information to client departments and individual employees regarding payroll, benefits and pension matters, HRIS data integrity, position maintenance, reporting, training and participating in various activities and projects. The Payroll & Benefits Specialist is responsible for: accurately processing payroll for all faculty and staff at UTM including but not limited to appointed and non-appointed faculty, academic, unionized and non-unionized staff, ensuring all policies and up to 10 collective agreements are adhered to in relation to the implementation of pay, benefits and pension; ensuring all related pay deadlines are strictly adhered to; creating reports from HRIS data on a monthly basis; creating, updating and maintaining HRIS records/data; conducting benefit orientations for all new appointed faculty, unionized and non-unionized staff; investigating both payroll and employee benefit problems, rectifying as appropriate, and recommending solutions to the Supervisor for only the most complex of issues; remaining up-to-date concerning payroll and benefit issues/entitlements through all applicable policies and collective agreements; providing the Supervisor, Manager, Payroll & Benefits, and HR Director with various data and reports as required and participating on committees/special projects at UTM and U of T; processing Kronos transactions; actively managing the Work Study program and Canada Summer Job program for UTM and assisting the Supervisor with developing and delivering individual and/or group training and information sessions to departmental contacts throughout the year. Qualifications Required Education: Bachelor’s Degree or an equivalent combination of education and experience. Working towards a Payroll Compliance Professional (PCP) or Payroll Leadership Professional (PLP) designation. Experience: Minimum 3 years of payroll experience in high volume payroll using SAP or similar system to process bi-weekly and monthly payroll and administer payroll, pension, benefits and attendance provisions of unionized and non-unionized faculty and staff. Experience with generating statistical reports from HRIS; managing employee records; training/coaching staff and providing support to clients; working in a confidential setting and dealing effectively with a diverse group of employees in difficult or sensitive situations Skills: Proficient with Microsoft Office, HRIS, email and other software applications; mathematical and numerical aptitude is essential; sound knowledge of HR and payroll related policies, procedures, applications and related legislation; demonstrated excellent oral, interpersonal and written communication skills and organizational and problem solving skills required; excellent keyboarding/data entry skills. Other: Demonstrated and proactive customer service orientation with an awareness, and sensitivity to, diversity; ability to exercise sound judgement in prioritizing and time managing work and dealing with clients. Meticulous attention to detail is mandatory as is the ability to maintain the highest level of confidentiality. Ability to work well alone and also value a team environment; effectively deal with multiple and changing priorities as well as demonstrate initiative; able to undertake prompt, appropriate action to correct any inaccuracies. NOTE: This is a six (6) month term position. Closing Date: 09/23/2026, 11:59PM ETEmployee Group: SalariedPersonnel Subarea:Admin./Conf.Appointment Type: Budget - TermSchedule: Full-Time NOTE: This is a six (6) month term position. Pay Scale Group & Hiring Zone: C3 -- Hiring Zone: $73,205 - $93,705 -- Broadband Salary Range: $73,205 - $114,201Job Category: People, Finance & Digital Services

What you’ll do

The Payroll and Benefits Specialist is responsible for accurately processing payroll for faculty and staff while ensuring compliance with policies and collective agreements. They also manage HRIS records, conduct benefit orientations, and provide support for various HR-related projects and reporting.

Requirements

Candidates must possess a Bachelor's degree or equivalent experience and be working towards a Payroll Compliance Professional (PCP) or Payroll Leadership Professional (PLP) designation. A minimum of 3 years of high-volume payroll experience using SAP or similar systems is required.

Listed skills

• Time management · Preferred
• SAP · Preferred
• Customer service · Preferred
• Problem solving · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Communication Skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Payroll processing
• Benefits administration
• Pension administration
• HRIS data management
• Collective agreement interpretation
• Statistical reporting
• Kronos
• SAP
• Microsoft Office
• Data entry
• Customer service
• Problem solving
• Communication skills
• Mathematical aptitude
• Confidentiality
• Time management
• Statistical Reporting
• Payroll Processing
• UKG (Ultimate Kronos Group)
• Broadband
• Customer Service
• Communication
• Data Entry
• Data Integrity
• Human Resources Information System (HRIS)
• Finance
• Leadership
• Problem Solving
• Mathematics
• Coaching
• SAP Applications
• Detail Oriented

Job areas

• Human Resources
• Finance & Accounting
• Administrative
• Education
• Payroll and Benefits Specialist
• Compensation / Benefits Specialist
• Government Social Benefits Officials
• Compensation, Benefits, and Job Analysis Specialists