Timber-Tech Truss LP. -Administrative Assistant

Job summary

Provide administrative and clerical support to management and daily operations, including handling communications, scheduling, document preparation, filing, and record-keeping. Coordinate with departments, customers, and vendors; assist with invoice tracking and purchase orders; and support visitors and special projects.

Job details

The Administrative Assistant to provide support to our management team and daily operations. The Administrative Assistant will be responsible for handling a wide range of administrative and clerical tasks, ensuring efficient office operations, and assisting with communication between departments, customers, and vendors. This role is ideal for someone who is proactive, adaptable, and thrives in a fast-paced environment. Hours of Work: 8:00AM -5:00PM, Monday-Friday Wage: $20-$23 per hour Job Responsibilities: Perform general administrative duties including answering phones, responding to emails, scheduling meetings, and maintaining office supplies. Prepare, edit, and format correspondence, reports, spreadsheets, and presentations as required. Assist with filing, data entry, and record-keeping to ensure accurate and up-to-date documentation. Coordinate with internal departments to ensure smooth communication and workflow. Assist with accounts payable/receivable processes including invoice tracking and purchase orders Maintain organized filing systems (electronic and physical) and ensure confidentiality of sensitive information. Greet visitors and direct them to the appropriate staff member or department. Provide administrative support for special projects as assigned. Requirements & Qualifications: High school diploma required; post-secondary education in Office Administration or a related field considered an asset. Previous administrative or office support experience preferred. Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excellent organizational, time management, and problem-solving skills. Strong written and verbal communication abilities. Ability to handle sensitive and confidential information with discretion. Detail-oriented with the ability to manage multiple tasks and deadlines. Professional, positive attitude and strong interpersonal skills.

What you’ll do

Provide administrative and clerical support to management and daily operations, including handling communications, scheduling, document preparation, filing, and record-keeping. Coordinate with departments, customers, and vendors; assist with invoice tracking and purchase orders; and support visitors and special projects.

Requirements

A high school diploma is required, and post-secondary education in Office Administration or a related field is an asset; previous administrative or office support experience is preferred. Candidates should be proficient in Microsoft Office and demonstrate strong organization, time management, problem-solving, communication, discretion, attention to detail, and interpersonal skills.

Listed skills

• Time management · Preferred
• written communication · Preferred
• Problem solving · Preferred
• Organization · Preferred
• Administrative Support · Preferred
• Microsoft Excel · Preferred
• record keeping · Preferred
• Accounts receivable · Preferred
• Office Administration · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Office Administration
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Organization
• Time Management
• Problem-Solving
• Written Communication
• Verbal Communication
• Data Entry
• Record-Keeping
• Accounts Payable
• Accounts Receivable
• Confidentiality
• Office Supply Management
• Record Keeping
• Workflow Management
• Positivity
• Administrative Functions
• Management
• Spreadsheets
• Clerical Works
• Communication
• Computer Literacy
• Interpersonal Communications
• Invoicing
• Problem Solving
• Microsoft Office
• Operations
• Presentations
• Verbal Communication Skills
• Scheduling
• Filing
• Detail Oriented

Job areas

• Administrative
• Manufacturing
• Finance & Accounting
• Customer Service & Support
• Trust Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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