IT Project Coordinator – Communication/Messaging Systems

Job summary

The Project Coordinator will manage project plans, track costs and schedules, and facilitate communication between technical teams and stakeholders. They are responsible for documenting requirements, developing technical work packages, and ensuring project alignment with system development life cycle processes.

Job details

Job Title: IT Project Coordinator – Communication/Messaging Systems Location: Montreal (LaSalle), Halifax, or Victoria Work Arrangement: Primarily Remote, and Onsite when required About the role Join a high-impact team developing new and upgraded information, communication and messaging systems for the Royal Canadian Navy. As a Project Coordinator, you will be responsible for client/stakeholder engagement and for coordination with the internal technical teams designing, developing, integrating, documenting, testing and delivering key naval information and communication systems that enable mission-critical capabilities. You will work with internal processes for system design and with client processes for implementation, ensuring that work is completed in accordance with the processes and that the required documents and records are generated, assisting with some of those steps where feasible. Working within a collaborative engineering environment, you will help shape innovative technical solutions and advance the digital backbone of Canada’s future naval fleet. What we do at Weir Weir is a global leader in mining technology for a sustainable future. Outside the mining sector, Weir Marine Engineering has managed and operated the Naval Engineering Test Establishment for the Department of National Defence (DND) since 1964. At Weir Marine Engineering (WME), we apply engineering/technical expertise to the complex challenges of mission-critical naval systems, contributing to the reliability, security, and performance of systems that are essential to Canada's maritime defence capabilities. Make your impact You’ll play a key role in solving real-world challenges. You’ll apply your skills to deliver results that matter—whether that’s through engineering, planning or customer support. You’ll work with purpose, learn every day and help shape a more sustainable future. What you’ll do The key responsibilities of the position are: Project Management/Coordination: Create plans for the work, lead the initiative, use WME’s Cost and Schedule Performance Management System to track scope and costs, monitor risks and provide progress reports to stakeholders Stakeholder Engagement: Supported by your existing knowledge of DND information, communication, encryption and messaging systems, interact with clients and business/technical stakeholders to understand, extract and develop project requirements (functional, operational, performance, security, etc.). Hold internal and external reviews, coordination and progress meetings, acting as a facilitator amongst assigned technical resources, including preparing presentation material and producing records of discussion Technical Engagement: Document requirements, work with Functional Team Leaders to develop technical work packages to be assigned to technical resources, prepare change submissions, contribute to technical design documents when applicable, review and consolidate technical documentation prepared by internal Subject Matter Experts, and ensure that all project documentation aligns with the group’s System Development Life Cycle process and templates Safety First: Demonstrate 100% commitment to our zero harm behaviors in support of our drive towards developing a world class safety culture undefined What you’ll bring We value what you can do—not just where you’ve been. If you meet the goals of the role, we want to hear from you.Must-haves:Working knowledge of IT infrastructure, including client/server environments, networking technologies, storage solutions, enterprise systems and telecommunications or communications technologies 3+ years of experience in project coordination, project management or a related role supporting IT, telecommunications, infrastructure or technology delivery projects Strong understanding of project management methodologies, project lifecycle management, budgeting, scheduling, resource planning, risk management and stakeholder engagement Proven ability to manage multiple concurrent projects, adapt to changing priorities and work effectively within cross-functional technical and business teams Excellent organizational, analytical, verbal, and written communication skills, with the ability to engage both technical and non-technical stakeholders Mandatory Requirement: Canadian citizenship, with 10 or more years residing in Canada with no periods longer than six continuous months out of country, is absolutely necessary as part of the requirements to obtain a government security clearance to the minimum level of Secret Nice to Have (Optional) PMP, CAPM, or other recognized project management certification Previous experience in DND as a Communications and Electronics Engineering Officer and/or experience in the defence industry delivering DND information, communication and messaging systems Experience overseeing the design, integration, and sustainment of intelligence, surveillance and reconnaissance systems Experience supporting projects within regulated, compliance-driven, or government environments Demonstrated ability to independently drive initiatives, influence stakeholders, and deliver high-quality results Why join Weir? We live our values—we think safety first, do the right thing, respect each other, aim high and delight our customers. We encourage our people to lead by example and celebrate our successes.We’re passionate about our purpose—to help deliver the natural resources that are essential to create a better future for the world. We do this by combining our deep customer insights, world class engineering, materials science expertise and intelligent automation to deliver innovative end-to-end solutions incorporating our signature technologies.We believe your voice matters and your ideas make a difference. We’re working hard to nurture a diverse culture where our people feel like they belong and can do the best work of their lives. You can help shape our unique culture through our inclusion networks and safety initiatives. Benefits Competitive pay Career development and study/learning support Access to global inclusion networks Regional and team-specific benefits Sharebuilder scheme Wellness support for you and your family Collaboration with global teams

What you’ll do

The Project Coordinator will manage project plans, track costs and schedules, and facilitate communication between technical teams and stakeholders. They are responsible for documenting requirements, developing technical work packages, and ensuring project alignment with system development life cycle processes.

Requirements

Candidates must have at least 3 years of experience in IT project coordination and a strong understanding of infrastructure and telecommunications. A mandatory requirement is Canadian citizenship with a residency history that allows for a Secret level government security clearance.

Benefits

• Competitive pay • Career development • Study and learning support • Global inclusion networks • Regional and team-specific benefits • Sharebuilder scheme • Wellness support

Listed skills

• Technical Documentation · Preferred
• Project Coordination · Preferred
• Budgeting · Preferred
• Risk Management · Preferred
• Project management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project management
• IT infrastructure
• Stakeholder engagement
• Telecommunications
• Risk management
• Resource planning
• Budgeting
• System development life cycle
• Technical documentation
• Networking technologies
• Encryption systems
• Messaging systems
• Requirement gathering
• Cross-functional team leadership
• Project coordination
• Influencing Skills
• Project Documentation
• Materials Science
• Operational Performance Management
• Influencing Without Authority
• Intelligent Automation
• Project Management Certification
• Technical Design
• IT Infrastructure
• Planning
• Customer Support
• Certified Associate In Project Management
• Communication
• Encryption
• Electronic Engineering
• Performance Management
• Innovation
• Learning Support
• Product Lifecycle Management
• Risk Management
• Marine Engineering
• Project Management
• Project Management Professional Certification
• Presentations
• Project Coordination
• Systems Development Life Cycle
• Reconnaissance
• Resource Planning
• Safety Culture
• Stakeholder Engagement
• Systems Design
• Technical Documentation
• Progress Reporting
• Scheduling
• Security Clearance

Job areas

• Technology
• Management & Leadership
• Engineering
• Government & Public Sector
• Security & Safety
• Communications Project Coordinator
• IT Project Manager (General)
• Information and Communications Technology Service Managers
• Information Technology Project Managers
• Computer Occupations, All Other