AP Associate

Job summary

Process supplier invoices accurately and on time, resolve invoice and purchase order discrepancies, and ensure approvals and coding comply with company controls. Prepare accrual listings, reconcile supplier statements, maintain supplier records, complete EDI uploads, and respond to vendor and internal customer inquiries.

Job details

Job Title AP Associate Reports To Manager - Accounting Summary APPROVED BY: To ensure timely and accurate processing of supplier’s invoices, manage discrepancies between invoices and system purchase orders. Duties And Responsibilities May include, but are not limited to, the following: Set up accrual listing for various business units during month-end reporting. Follow SOX compliance with accuracy, control, and efficiency. Review invoices to ensure approvals are compliant with DOA Coding of non-PO invoices. Coding variance for 2 and 3 way invoices to purchase orders. Correspond with vendors and respond to inquiries regarding discrepancies. Ensure supplier master records are accurate with change of address or payment terms. Perform reconciliation of supplier statements. Prepare accrual listing for Business Units. Weekly EDI upload as required. Liaise with internal and external suppliers/customers. Maintain level of quality consistent with established standards. Comply with established safety rules. Comply with company policy and procedures. Maintain constructive working relationships with co-workers, supervisors and managers. Maintain regular attendance in accordance with company policy. Other duties as required. Minimum Qualifications 2-3 years AP experience in a high-volume environment. Post-Secondary degree or diploma in Accounting. Experience with large ERP JD Edwards preferred. Knowledge of intermediate to advanced accounting principles. Superior written and verbal communication skills along with strong analytical problem solving. Intermediate to advanced knowledge of Excel, word, outlook and various Microsoft Office applications. Excellent attention to detail with the ability to multitask. Experience with OCR and workflow preferred Westlake offers you the potential to enrich your work life and career experience in an entrepreneurial environment. We work together to enhance peoples lives through our products and presence in the communities in which we operate. Westlake is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any characteristics protected by applicable legislation.

What you’ll do

Process supplier invoices accurately and on time, resolve invoice and purchase order discrepancies, and ensure approvals and coding comply with company controls. Prepare accrual listings, reconcile supplier statements, maintain supplier records, complete EDI uploads, and respond to vendor and internal customer inquiries.

Requirements

Requires 2–3 years of accounts payable experience in a high-volume environment and a post-secondary degree or diploma in accounting. Candidates should have intermediate-to-advanced accounting and Microsoft Office knowledge, strong communication and analytical skills, attention to detail, and the ability to multitask; JD Edwards and OCR/workflow experience are preferred.

Listed skills

• Attention to detail · Preferred
• Microsoft Excel · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• Invoice Processing
• Purchase Order Reconciliation
• Accrual Reporting
• SOX Compliance
• Invoice Approval Controls
• Invoice Coding
• Vendor Communication
• Supplier Master Data Management
• Supplier Statement Reconciliation
• EDI Uploads
• JD Edwards
• Accounting Principles
• Microsoft Excel
• Analytical Problem-Solving
• Attention to Detail

Job areas

• Finance & Accounting

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