Practicum Advisor

Job summary

The Practicum Advisor guides Master of Arts in Counselling Psychology students through the pre-practicum process by reviewing applications and tracking progress. They also collaborate with faculty, supervisors, and university teams to ensure students meet all requirements for their placements.

Job details

Who we are At Yorkville University and Toronto Film School, we believe education is more than the pursuit of knowledge – it is a catalyst for transformation. Our mission, grounded in democratizing education, is to create access for learners from every background and empower them to achieve their aspirations and advance their careers. We are committed to delivering rigorous, flexible programs that are both personally fulfilling and professionally rewarding, while contributing to the betterment of society. Since 2004, Yorkville has been among Canada’s few private, for-profit, fully accredited degree-granting universities, with campuses in Ontario, British Columbia, and New Brunswick. Together with Toronto Film School, we offer creative and academic pathways at both the college and university levels, cultivating a multidisciplinary environment where innovation and the arts converge. Our community is vibrant and diverse. Many of our learners are adults balancing education with careers and personal commitments. Every member of our team – whether in teaching, operations, or technology – is dedicated to removing barriers and expanding access. Together, we deliver flexible, industry-informed learning that leads to meaningful opportunities. At our core is human connection – guiding people to reimagine their futures in a community defined by opportunity, creativity, and growth. Who we need Reporting to the Manager of Practicum Applications, we are hiring a Practicum Advisor to support students in the Master of Arts in Counselling Psychology program as they prepare for practicum. As our new Practicum Advisor, you will guide students through pre-practicum requirements, helping them understand what they need to complete and supporting their progression through each stage of the process. You will review applications and documentation, track student progress, and collaborate with university teams to help ensure students are prepared to move forward with their placements in accordance with university requirements. This is a fully remote role open to candidates across Canada. What's in it for you Impact on a critical stage of the student journey. Practicum is an important milestone for Master of Arts in Counselling Psychology students as they move from academic learning toward applied professional experience. You will help students navigate the requirements leading up to this stage, providing the clarity, guidance, and follow-through they need to feel prepared and confident as they progress toward practicum. Influence on student readiness and progression. You will play an important role in helping students successfully move through the pre-practicum process. By reviewing applications and documentation, clarifying requirements, tracking progress, and coordinating with students, potential supervisors, practicum sites, faculty, and university teams, you will help identify and resolve issues that could otherwise delay a student's progression. Your work will contribute to a well-coordinated experience and help ensure students are ready to move forward with their placements. Specialized knowledge and career growth. You will build expertise in practicum processes, graduate education, student advising, and the requirements involved in preparing counselling psychology students for field training. Working across student services, faculty, practicum sites, and supervisors will give you broad exposure to the academic and administrative processes behind experiential learning while strengthening skills you can continue to build on within student services and post-secondary education. How you will make an impact Guide students through the pre-practicum process. You will provide clear, responsive support to Master of Arts in Counselling Psychology students as they prepare for practicum. You will answer questions, clarify requirements, and provide direction on the documentation and steps students need to complete. Review and coordinate practicum applications. You will review practicum applications and supporting documentation for completeness and accuracy, following established university requirements and processes. You will communicate with students when additional information or action is needed and help keep applications moving forward. Track student progress. You will monitor students as they move through the different stages of the pre-practicum process, maintaining accurate and confidential electronic records. You will manage a high volume of information and follow up on outstanding requirements to help students stay on track. Communicate and collaborate. You will correspond with students and work with practicum sites, potential supervisors, faculty, and university colleagues to support a well-coordinated practicum process. You will communicate professionally and thoughtfully, helping ensure everyone has the information they need. Support continuous improvement. You will help maintain and update pre-practicum documents, resources, and presentations as requirements and processes evolve. You will contribute to the day-to-day effectiveness of the team and take on additional activities that support students and the practicum application process. What you bring The education. You have a Bachelor’s degree in Psychology, Social Sciences, or a related field, providing you with a strong foundation for understanding and supporting the needs of a diverse graduate student population. The organizational skills. You are highly organized and comfortable managing a large volume of detailed and confidential information. You can work independently, prioritize competing needs, maintain accurate records, and contribute as a collaborative member of a team. The technical skills. You are proficient with Microsoft Office, Adobe, and data management tools, and you are comfortable learning new systems and software. You can use technology effectively to organize information, maintain documentation, and support day-to-day processes. The communication and relationship-building skills. You can build trusting relationships and communicate professionally with graduate students, prospective students, faculty, university staff, and other professionals. You know how to adapt your communication to different audiences, provide clear information, and navigate challenging conversations with diplomacy and sound judgment. The ability to navigate complex situations. You bring strong conflict resolution and crisis management skills and can remain thoughtful and professional when situations are sensitive or challenging. You approach barriers with empathy, cultural sensitivity, and an understanding of the diverse experiences and needs of graduate students. Why work at Yorkville University? At Yorkville University and Toronto Film School, we are united by a shared purpose: placing the student experience at the heart of everything we do. Whether you are teaching, designing curriculum, advising students, advancing technology, or supporting operations, your work directly fuels learning potential, strengthens inclusive communities, and fosters purposeful curiosity. Here, professional growth is part of our culture. In your role, you will have opportunities to help the launch of career-relevant programs, expand your expertise, and access tuition-free courses across our institutions - from certificates to master’s degrees. Curiosity, initiative, and innovation are encouraged, and your ideas can move from vision to reality. Our scale offers the best of both worlds: the reach and stability of a national institution combined with the agility of a mid-sized organization, where contributions are visible and valued. You will be part of a diverse and inclusive community where authenticity is celebrated, collaboration is expected, and impact is shared - on students, colleagues, and your own professional journey. At Yorkville and Toronto Film School, your work does more than make a difference. It empowers others to achieve their possible, while giving you the opportunity to realize yours. Compensation philosophy At Yorkville University and Toronto Film School, we believe compensation should be fair, straightforward, and supportive of your growth. Our salary ranges reflect progression from learning in the role to excelling, with each offer based on skills, experience, and role complexity. This position offers a minimum annual salary of $50,000, a midpoint of $53,500 and a maximum of $55,000. Established hires typically start near the midpoint, while the upper range is reserved for those with deep expertise and sustained contributions. Offers below the midpoint recognize strong potential with room to grow. We strive for equitable, consistent pay, though rates may vary within the same role based on performance, specialized knowledge, and impact. Base salary is one part of a broader package that includes paid time away, retirement savings matching, and extended health coverage with 80% of premiums paid. After 12 months of full-time employment, there is also tuition-free access to all our education programs. We welcome conversations about compensation throughout the hiring process. Join us We welcome and appreciate candidates with a range of backgrounds and experiences. If you have 70% of the qualifications we seek, express your interest. What you can expect from our hiring process: A virtual interview with a Talent Advisor to discuss your interest in joining Yorkville University and in the role. The conversation will be recorded using BrightHire, an AI-powered video interview tool. More details will be shared when you are invited to interview. A virtual interview with the Manager of Practicum Applications and Team Lead, Practicum Applications to discuss your experience and approach to supporting students, managing detailed administrative processes, and collaborating as part of a team. Diversity, equity, and inclusion are critical components of life at Yorkville University and Toronto Film School, and we are committed to making these values an integral part of our culture. We encourage applications from all qualified applicants, including women, persons with disabilities, Black, Indigenous and People of Colour (BIPOC), people from the Lesbian, Gay, Bisexual, Transgender, Transsexual, Queer, Questioning, Two-Spirit, Intersex, Asexual + (LGBTQ2SIA+) community and other equity-seeking groups. Yorkville University is committed to providing accessible employment practices that comply with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability, please notify Human Resources at 1-877-429-4029. #LI-Remote #LI-DNI

What you’ll do

The Practicum Advisor guides Master of Arts in Counselling Psychology students through the pre-practicum process by reviewing applications and tracking progress. They also collaborate with faculty, supervisors, and university teams to ensure students meet all requirements for their placements.

Requirements

Candidates must hold a Bachelor’s degree in Psychology, Social Sciences, or a related field. Strong organizational, technical, and communication skills are required to manage student documentation and resolve complex situations.

Benefits

• Paid time away • Retirement savings matching • Extended health coverage • Tuition-free access to education programs

Listed skills

• Time management · Preferred
• Adobe · Preferred
• Organization · Preferred
• Administrative Support · Preferred
• record keeping · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• crisis management · Preferred
• Relationship Building · Preferred
• Conflict Resolution · Preferred
• data management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Student advising
• Administrative support
• Data management
• Conflict resolution
• Crisis management
• Communication
• Relationship building
• Documentation review
• Record keeping
• Microsoft Office
• Adobe
• Cultural sensitivity
• Organization
• Time management
• Empathy
• Influencing Skills
• Student Services
• Influencing Without Authority
• Information Organization
• Organizational Skills
• Diplomacy
• Curiosity
• Follow Through
• Artificial Intelligence
• Teaching
• Conflict Resolution
• Continuous Improvement Process
• Creativity
• Crisis Management
• Data Management
• Equities
• Experiential Learning
• Higher Education
• Psychology
• Innovation
• Operations
• Presentations
• Relationship Building
• Reviewing Applications
• Social Sciences
• Team Leadership
• Coordinating
• Balancing (Ledger/Billing)
• Prioritization
• Advising
• Cultural Sensitivity

Job areas

• Education
• Administrative
• Social Services
• Practicum Supervisor
• Student Support Administrator
• Education Managers
• Education Administrators, Kindergarten through Secondary