Administrative Assistant

Job summary

Support daily office operations by coordinating purchasing, deliveries, inventory, equipment, vendors, facilities, and office records. Handle administrative tasks such as data entry, document organization, meeting logistics, calendar and room bookings, visitor reception, and access coordination.

Job details

About Us: ZenaTech, Inc. is a Nasdaq-listed emerging technology company focused on AI drone, Drone as a Service (DaaS), and Enterprise SaaS solutions for mission-critical applications for business and governments. We are dedicated to pushing the boundaries of drones to streamline legacy processes across various industries including defense, agriculture, and warehouse and logistics. We focus on applications including inspections, security, inventory management, environmental monitoring, border control, land surveys, and precision agriculture improving crop yields. This position is in office 5 days a week and not offered Remote or hybrid Position Summary: We are seeking an enthusiastic and organized Administrative Assistant to join our Toronto office. This opportunity is ideal for a recent graduate beginning their career in business administration or office operations. This role is strictly focused on administrative and office support functions. You will support daily office operations through coordination, logistics, and general administrative tasks. Key Responsibilities: Purchasing & Office Support Assist in ordering office supplies and requested items Track deliveries and follow up with vendors Support invoice processing and maintain purchase records Shipping & Coordination Track shipments and assist with delivery coordination IT, Equipment & Inventory Help set up workstations for employees Maintain inventory of office and IT supplies Update asset tracking systems (e.g., AssetTiger) Escalate technical issues when needed Office Operations Maintain seating plans and office records Support directory updates Assist with access cards and building coordination Manage meeting room bookings and calendars Greet visitors and provide front desk support Vendors & Facilities Assist in coordinating vendors and office upkeep General Administrative Duties Perform data entry, filing, and document organization Proofread documents and communications Use Microsoft Office and Google Workspace Support meeting logistics Qualifications: Recent graduate (or up to 2 year experience) in Business/Office Administration or related field Internship or co-op experience Ability to work independently and in a team Strong work ethic and eagerness to learn Reception or front desk exposure (Asset) Inventory or office coordination experience Familiarity with tools like Google Calendar, Asana, or Monday.com (Asset) Artificial Intelligence We use artificial intelligence to review and screen applications and materials. However, every candidate we move forward with is reviewed and selected, and all final hiring decisions are made, by a member of our hiring team. “We are an equal opportunity employer committed to employment equity utilizing hiring practices on merit and business needs. We encourage applications from women, Indigenous peoples, persons with disabilities, members of visible minorities and all others of legally protected status.” This posting is for an existing vacancy.

What you’ll do

Support daily office operations by coordinating purchasing, deliveries, inventory, equipment, vendors, facilities, and office records. Handle administrative tasks such as data entry, document organization, meeting logistics, calendar and room bookings, visitor reception, and access coordination.

Requirements

The role is intended for a recent graduate in Business or Office Administration, or a related field, with up to two years of experience; internship or co-op experience is also noted. Candidates should be organized, able to work independently and collaboratively, eager to learn, and familiar with office tools; reception, inventory coordination, and scheduling-platform experience are assets.

Listed skills

• Google Workspace · Preferred
• Vendor Coordination · Preferred
• Office Administration · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Inventory management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Administration
• Purchasing
• Vendor Coordination
• Invoice Processing
• Shipment Tracking
• Inventory Management
• Asset Tracking
• Data Entry
• Document Organization
• Proofreading
• Microsoft Office
• Google Workspace
• Calendar Management
• Meeting Coordination
• Front Desk Support
• Workstation Setup

Job areas

• Administrative
• Logistics
• Technology

More jobs from ZenaTech Inc.