Administrative Assistant

Job summary

Provide administrative support to leadership, including preparing correspondence and business documents, managing calendars, and coordinating meetings and travel. Handle confidential communications and records, track deadlines and follow-ups, and support the efficient operation of the office.

Job details

Our client in Durham Region is seeking an experienced Administrative Assistant to support their team on a six month contract. This is an exciting opportunity for a highly organized, proactive professional who thrives in a fast-paced environment and excels at managing multiple priorities while maintaining the highest level of confidentiality. In this role, you will provide comprehensive administrative support to leadership, coordinate key business activities, and help ensure the smooth and efficient operation of the office. The ideal candidate is a strong communicator with exceptional organizational skills, sound judgment, and the ability to work independently. Pay Rate: $33.09/hour Location: Oshawa, ON, Pickering, ON, OR Bowmanville, ON (On-site) Schedule: Monday to Friday | Day Shift Employment Type: Full-Time | 6 month temporary Contract Vacancy Status: This posting is for an upcoming vacancy. Key Responsibilities Prepare, compose, and distribute a variety of routine and confidential correspondence, reports, presentations, and other business documents. Coordinate and organize meetings, including scheduling, agenda preparation, meeting materials, and follow-up activities. Arrange and manage travel logistics, accommodations, and itineraries for leadership and staff as required. Manage incoming and outgoing correspondence, including confidential materials, and prioritize items requiring executive attention. Maintain complex calendars, schedule appointments, and coordinate competing priorities on behalf of leadership. Serve as a key point of contact between leadership and internal/external stakeholders, ensuring effective communication and information flow. Establish, maintain, and manage records and filing systems in accordance with document retention policies and procedures. Prepare and process routine reports, forms, purchase orders, and requisitions. Monitor deadlines, track action items, and maintain follow-up systems to ensure timely completion of tasks and deliverables. Provide administrative backup support and contribute to the overall efficiency of the office environment. Qualifications Proven experience as an Administrative Assistant, Senior Administrative Assistant, or in a similar support role. Advanced proficiency with Microsoft Office Suite, including PowerPoint, Excel, Outlook, and Adobe Acrobat. Exceptional organizational, planning, and time management skills, with the ability to manage multiple priorities simultaneously. Strong verbal and written communication skills with a professional and polished approach. Demonstrated ability to handle sensitive and confidential information with discretion and professionalism. Excellent attention to detail and strong problem-solving capabilities. Experience coordinating meetings, events, executive calendars, and travel arrangements. Proven ability to build effective working relationships and liaise with leaders, employees, and external stakeholders. Self-motivated and adaptable, with the ability to thrive in a fast-paced and dynamic environment. If you are interested in this Administrative Assistant role please apply now!

What you’ll do

Provide administrative support to leadership, including preparing correspondence and business documents, managing calendars, and coordinating meetings and travel. Handle confidential communications and records, track deadlines and follow-ups, and support the efficient operation of the office.

Requirements

Candidates should have proven experience in an administrative support role and advanced proficiency with Microsoft Office and Adobe Acrobat. Strong organization, communication, discretion, attention to detail, and experience coordinating calendars, meetings, and travel are required.

Listed skills

• Time management · Preferred
• written communication · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Microsoft Office · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Microsoft Office
• PowerPoint
• Excel
• Outlook
• Adobe Acrobat
• Calendar Management
• Meeting Coordination
• Travel Coordination
• Written Communication
• Verbal Communication
• Confidentiality
• Records Management
• Time Management
• Stakeholder Relations
• Attention To Detail

Job areas

• Administrative
• Management & Leadership

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