Executive Assistant

Job summary

Support the CEO, Board Chair, committee chairs, and Board members through meeting planning, scheduling, documentation, communications, and follow-up. Manage corporate records, review corporate office invoices, coordinate annual and corporate meetings, monitor compliance schedules, and recommend technology improvements to board processes.

Job details

Ahria Consulting is delighted to partner with McCormick Care Group in their search for an Executive Assistant to the Chief Executive Officer. McCormick Care Group is a charitable organization based in London, Ontario, with a long history of providing compassionate care to the community, including McCormick Home and McCormick Dementia Services. We are looking for a warm, professional and organized Executive Assistant to support the CEO and the Board, and to be the first point of contact for the internal and external requests that keep a small, close-knit leadership team moving. What You Will Do Support the Board Chair and Committee Chairs with meeting planning, agendas, meeting materials, minutes and follow-up. Support Board members by answering their inquiries and making sure they are prepared with the right materials for every meeting. Support the CEO with meeting preparation, scheduling, documentation, and monitoring schedules for reporting and other compliance matters. Be the first point of contact for internal and external requests. Regularly identify and recommend technology innovations that improve board processes. Review and approve Corporate Office invoices for payment by McCormick Home. Maintain the McCormick Care Group corporate records. Arrange the McCormick Care Group meeting and the Annual General Meeting, in collaboration with the Director of Communication. Follow all organizational policies and procedures, help ensure a safe environment for residents, clients and visitors, and comply with the Occupational Health & Safety Act. Hours and Location Primarily on-site, with flexibility to work from home when needed. Monday to Friday, 8:00 a.m. to 4:00 p.m., with occasional flexibility required to accommodate meetings, Board activities, and special events outside of regular business hours. What You Bring Post-secondary education in administrative studies. At least five years of experience in administrative support. Exceptional communication skills and a self-motivated, personable approach. Flexibility, willingness and ability to support various individuals with various tasks. A willingness to support new technologies that improve board processes. An understanding of board governance and health care is preferred. What We Offer Salary of $75,000 to $80,000. HOOPP pension. Three weeks of vacation. Benefits begin after three months. Apply Today To apply, please submit a cover letter and resume in a single document to recruiting@ahria.ca with "Executive Assistant to the CEO – McCormick Care Group" in the subject line. Accessibility & Recruitment Information Ahria Consulting is committed to providing accessible recruitment practices and complying with the Accessibility for Ontarians with Disabilities Act (AODA). We will provide suitable accommodation throughout the recruitment and selection process. If you are contacted for an interview and require accommodation to participate, please make your needs known at that time. Ahria's recruitment processes are human-led. We may use AI-assisted platform features to support candidate sourcing; however, all screening, interview, and hiring decisions are made by people using informed professional judgment. We are committed to the responsible use of technology and to reviewing our practices to ensure ethical and compliant recruitment.

What you’ll do

Support the CEO, Board Chair, committee chairs, and Board members through meeting planning, scheduling, documentation, communications, and follow-up. Manage corporate records, review corporate office invoices, coordinate annual and corporate meetings, monitor compliance schedules, and recommend technology improvements to board processes.

Requirements

Candidates need post-secondary education in administrative studies and at least five years of administrative support experience. Strong communication, organization, flexibility, and a personable, self-motivated approach are required; knowledge of board governance and health care is preferred.

Benefits

• HOOPP Pension
• Three Weeks Of Vacation
• Benefits Begin After Three Months

Listed skills

• scheduling · Preferred
• Documentation · Preferred
• Communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Board Meeting Planning
• Agenda Preparation
• Meeting Materials Preparation
• Minute Taking
• Board Member Support
• Executive Support
• Scheduling
• Documentation
• Compliance Monitoring
• Communication
• Invoice Review
• Corporate Records Management
• Technology Innovation
• Board Governance
• Health Care Administration

Job areas

• Administrative
• Healthcare
• Management & Leadership

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