Executive Assistant

Job summary

Manage the CEO’s and COO’s complex calendars, international travel, competing requests, and communications across multiple time zones. Serve as a professional point of contact for stakeholders and visitors while supporting office coordination and occasional corporate events.

Job details

Location: Toronto, ON, Hybrid (3 days on-site, 2 days remote) Language: Strong written and verbal English communication skills Duration: 3-month contract with permanent conversion depending on performance Start Date: October 19, 2026 About the Opportunity Are you a professional, proactive Executive Assistant who thrives in a fast-paced, executive-level environment? We're looking for an experienced EA to support the CEO and COO of a rapidly growing global software investment organization with a portfolio of more than 120 businesses worldwide. This is an exciting opportunity to work closely with senior leadership, manage complex priorities and serve as a trusted point of contact for internal and external stakeholders. You'll play an important role in keeping executives organized while creating a welcoming, professional office environment. What's In It for You • Hybrid flexibility, with Mondays and Fridays typically worked remotely. • Direct exposure to C-suite leadership in a dynamic, international organization. • Potential to transition into a permanent role, with eligibility for employee stock options upon conversion. • An opportunity to make an immediate impact in a growing, collaborative environment. Your Responsibilities • You'll manage complex executive calendars, coordinating meetings across North American, European and Asia-Pacific time zones. • You'll arrange international travel, including itineraries, logistics and last-minute adjustments. • You'll confidently prioritize competing requests, protect executive time and keep communication flowing. • You'll act as a professional first point of contact, welcoming senior stakeholders and VIP visitors. • You'll support day-to-day office coordination and assist with occasional corporate events. • You'll anticipate executive needs, exercise discretion and resolve scheduling challenges independently. Skills and Qualifications • 3-5 years of proven experience supporting C-suite executives in a professional corporate environment. • Advanced Google Workspace proficiency, particularly calendar and email management. • Strong Microsoft Office and Microsoft Teams skills are preferred. • Demonstrated experience coordinating complex schedules and international travel across multiple time zones. • Exceptional judgment, discretion and confidence managing sensitive information. • Excellent communication, relationship-building and organizational skills. • A proactive, adaptable approach with the ability to work independently and contribute immediately. Why Partner with Altis If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

What you’ll do

Manage the CEO’s and COO’s complex calendars, international travel, competing requests, and communications across multiple time zones. Serve as a professional point of contact for stakeholders and visitors while supporting office coordination and occasional corporate events.

Requirements

Requires 3–5 years of experience supporting C-suite executives, advanced Google Workspace proficiency, and experience coordinating complex schedules and international travel. Candidates should demonstrate strong judgment, discretion, communication, organization, adaptability, and the ability to work independently; Microsoft Office and Teams skills are preferred.

Benefits

• Hybrid Flexibility
• Potential Permanent Employment
• Employee Stock Options

Listed skills

• Microsoft Teams · Preferred
• Organization · Preferred
• adaptability · Preferred
• Google Workspace · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Prioritization · Preferred
• Relationship Building · Preferred
• Stakeholder Management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive Calendar Management
• International Travel Coordination
• Google Workspace
• Microsoft Office
• Microsoft Teams
• Time Zone Coordination
• Prioritization
• Discretion
• Sensitive Information Management
• Communication
• Relationship Building
• Organization
• Stakeholder Management
• Office Coordination
• Event Coordination
• Adaptability

Job areas

• Administrative
• Management & Leadership

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