Office Manager

Job summary

Oversee the firm's daily administrative, financial, and HR operations, including billing, payroll, and trust fund management. Ensure all financial and administrative processes are compliant with regulations and firm policies.

Job details

Our client is seeking an experienced Office Manager with a strong background in accounting and human resources to oversee the firm’s day-to-day administrative, financial, and HR operations. Key Responsibilities Manage the firm’s billing and invoicing processes. Receive and disburse funds, including trust funds, in accordance with applicable requirements. Perform and oversee banking transactions. Process accounts payable and prepare GST remittances. Oversee payroll and employee benefits administration. Assist with recruitment, onboarding, and employee-related processes. Prepare and maintain documentation required to support the firm’s accountant in the preparation of financial statements. Ensure financial and administrative processes are accurate, organized, and compliant with applicable regulations and firm policies. Qualifications Previous experience in a law firm environment in a similar office management, accounting, or HR role. Strong knowledge of trust accounting and the rules and requirements of the Law Society of Alberta. Demonstrated proficiency with Unity and Microsoft Office. Strong organizational and time-management skills with excellent attention to detail. Excellent communication, interpersonal, and leadership skills. Ability to work independently, prioritize competing responsibilities, and maintain confidentiality. At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.

What you’ll do

Oversee the firm's daily administrative, financial, and HR operations, including billing, payroll, and trust fund management. Ensure all financial and administrative processes are compliant with regulations and firm policies.

Requirements

Requires previous experience in a law firm environment in office management, accounting, or HR. Proficiency in Unity, Microsoft Office, and knowledge of Law Society of Alberta trust accounting rules are essential.

Listed skills

• Time management · Preferred
• Recruitment · Preferred
• Leadership · Preferred
• Microsoft Office · Preferred
• Billing · Preferred
• invoicing · Preferred
• Onboarding · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Billing
• Invoicing
• Trust Accounting
• Accounts Payable
• Payroll Administration
• Employee Benefits Administration
• Recruitment
• Onboarding
• Financial Statement Preparation
• Unity Software
• Microsoft Office
• Time Management
• Leadership
• Confidentiality

Job areas

• Legal
• Administrative
• Finance & Accounting
• Human Resources
• Management & Leadership

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