Accounting & Finance Specialist

Job summary

Manage day-to-day accounting in QuickBooks Online, including reconciliations, invoicing, accounts receivable collections, accounts payable processing, and support for month-end close. Maintain accurate, audit-ready records, coordinate documentation with the external accountant, and provide reception and client-facing support.

Job details

Accounting and Finance Specialist Full-Time, In-Office (Dorval, QC) • Reports to the President About our client Our client is a leading Canadian specialist in the transportation of dangerous goods (TDG). From their Dorval, Québec base, they serve organizations nationwide through three complementary business lines: accredited TDG training for every mode of transport (air, road, marine, and rail); a complete range of compliance products (UN-rated packaging, placards, labels, and publications); and specialist services including compliance audits and logistics support. Following a recent ownership transition, they're strengthening the team and the operational infrastructure to support significant growth over the next several years. Why This Role Exists They're consolidating three functions — day-to-day accounting, reception, and client-facing support — into one disciplined, high-ownership role. They're looking for someone who takes real pride in tight, accurate books and who can run the front office. Someone who is a team player and willing to chip in. This role is central to the business: you'll be the first voice callers and visitors hear, and the steady hand keeping our financial records clean and current. The Opportunity Reporting directly to the President, you will own the full cycle of day-to-day accounting in QuickBooks Online (QBO). Key Responsibilities Accounting & Bookkeeping: Own monthly reconciliations (bank, credit card, intercompany) and resolve exceptions promptly and accurately. Manage accounts receivable end-to-end: invoicing, aging review, and proactive collections follow-up against a defined DSO target. Process accounts payable through Plooto (QBO tool). Support month-end close and coordinate with the Company's external accountant on documentation requests. Maintain clean, error-free, audit-ready records in QuickBooks Online. Reconciliations, AR, and AP are current, accurate, and reliably on schedule, with no material errors. Help align current customers to pay on a schedule that is consistent with our payment terms Mastery of the QBO platform and the supporting tools of Plooto (payments) and DEXT (expense management) You are recognized as a trusted, precise, and dependable presence by clients, vendors, and the internal team alike. Required Skills & Qualifications 2+ years of bookkeeping or accounting experience, with hands-on QuickBooks Online proficiency (experience with other platforms will be considered; however, QBO expertise is preferred). Willing to embrace technology and AI, with a strong aptitude to learn quickly. Comfortable working with cloud-based tools such as Plooto and Dext, or experience with similar tools. A demonstrated track record of accuracy and attention to detail — this role has little tolerance for error. Strong organizational skills and the ability to move between focused accounting work and working with our team without losing accuracy. Bilingual (English/French), written and spoken — our clients and vendors span both.

What you’ll do

Manage day-to-day accounting in QuickBooks Online, including reconciliations, invoicing, accounts receivable collections, accounts payable processing, and support for month-end close. Maintain accurate, audit-ready records, coordinate documentation with the external accountant, and provide reception and client-facing support.

Requirements

Candidates need at least two years of bookkeeping or accounting experience, with QuickBooks Online proficiency preferred and familiarity with cloud-based payment or expense tools such as Plooto and Dext. The role requires strong accuracy, organization, adaptability with technology and AI, and spoken and written English-French bilingualism.

Listed skills

• Collections · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Accounts receivable · Preferred
• Quickbooks Online · Preferred
• Month-End Close · Preferred
• invoicing · Preferred
• Bilingual communication · Preferred
• Bookkeeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Bookkeeping
• QuickBooks Online
• Bank Reconciliation
• Credit Card Reconciliation
• Intercompany Reconciliation
• Accounts Receivable
• Accounts Payable
• Invoicing
• Collections
• Month-End Close
• Plooto
• Dext
• Attention To Detail
• Organization
• Client Support
• Bilingual Communication

Job areas

• Finance & Accounting
• Administrative
• Customer Service & Support
• Transportation
• Logistics

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