Service Representative

Job summary

Serve as a first point of contact for students, faculty, and staff, advising them on academic regulations, policies, procedures, deadlines, fees, and student aid through in-person and digital channels. Process and verify forms and enrolment-related requests, handle transcript and confirmation-letter requests, collect and deposit fees, and guide students in using self-service tools.

Job details

Position Details Position Information Position Title Service Representative Research Project Department/Unit Registrar's Office Location Halifax, Nova Scotia, Canada Posting Number S321-26 Employee Group NSGEU Local 77 Position Type Term Duration of Contract (if applicable) 1 year Employment Type Full Time Full-time Equivalency (FTE) 1.0 Salary $30.00 - $37.98 per hour ($50,695 - $64,180 per annum, 32.5 hours per week) Classification C7 Provisional Statement This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role. About Dalhousie University Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018. Job Summary The Registrar’s Office (RO) is a large, multi-unit, multi-site operation involved in the entire academic experience of Dalhousie students. Reporting to the Coordinator, Enrolment Service Hubs the Service Representative acts as the first point of contact for students with the Registrar’s Office. Key Responsibilities Assist and advise students, faculty and staff, in person, via email, phone and chat on a wide range of university and academic regulations, policies, procedures, deadlines, fees, student aid programs (assess and respond to inquiries, complaints, concerns). Intake, process and distribute a variety of documents and transaction forms with appropriate explanations. Verify and authorize completed forms and documents. Assist previous and current Dalhousie students and students with letters of permission from external institution with enrolment; verify all letters of permission forms for Dalhousie students as well as process requests for transcripts, letters of confirmation. Collect fees and process Registrar’s Office deposits, ensuring accuracy of the amount received. Support students with registration policies, procedures and deadlines and registered students after online eligibility ends. Guide students on the self-serve tools available to them in Dal Online. Provide additional administrative support as required. Note Due to operational requirements, the successful applicant is required to work in-person on campus Required Qualifications Business/Office Administration diploma with three to five years’ related experience (or an equivalent combination of training and experience). Proficient communication, interpersonal, organization, and time management skills. Demonstrated analytical skills, with attention to detail and accuracy. Proven ability to author clear, organized documentation. Demonstrated experience using Microsoft Office applications, including Word, Excel, and Outlook. Assets Undergraduate Degree Knowledge of the Ellucian Banner software package and academic regulations Experience working in a Registrar’s Office Job Competencies The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies, in particular: Respect & Inclusion Adaptability Knowledge & Thinking Skills Communication Service Additional Information Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program. Application Consideration Non-probationary bargaining unit employees ( NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit. We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture. Diversity Statement Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information. If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here . Posting Detail Information Number of Vacancies 2 Open Date 09/28/2026 Close Date 10/06/2026 Open Until Filled No Special Instructions to Applicant Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/22241

What you’ll do

Serve as a first point of contact for students, faculty, and staff, advising them on academic regulations, policies, procedures, deadlines, fees, and student aid through in-person and digital channels. Process and verify forms and enrolment-related requests, handle transcript and confirmation-letter requests, collect and deposit fees, and guide students in using self-service tools.

Requirements

A business or office administration diploma and three to five years of related experience are required, or an equivalent combination of training and experience. Candidates need strong communication, interpersonal, organizational, time-management, analytical, and documentation skills, attention to detail, and experience with Microsoft Office; an undergraduate degree, Ellucian Banner knowledge, academic-regulation knowledge, and Registrar’s Office experience are assets.

Benefits

• Defined Benefit Pension Plan
• Health Plan
• Dental Plan
• Health Spending Account
• Employee and Family Assistance Program
• Tuition Assistance Program

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Organization · Preferred
• adaptability · Preferred
• interpersonal skills · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Documentation · Preferred
• Communication · Preferred
• Accuracy · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Student Advising
• Customer Service
• Communication
• Interpersonal Skills
• Organization
• Time Management
• Analytical Skills
• Attention to Detail
• Accuracy
• Documentation
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Form Processing
• Fee Collection
• Adaptability

Job areas

• Customer Service & Support
• Administrative
• Education

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