Property Administrator

Job summary

Administer day-to-day operations for a commercial property portfolio, including tenant inquiries, maintenance coordination, lease documentation, vendor contracts, and property records. Provide office and financial support by managing correspondence and scheduling, tracking rent collections and outstanding accounts, completing banking as needed, and assisting with property reporting.

Job details

Property Administrator – Contract 📍 North York, Toronto 💰 $28–$35/hour 🏢 In-office | Monday to Friday 🚀 Immediate start Envy Consulting Group is partnering confidentially with an established Toronto real estate ownership and management firm to hire an experienced Property Administrator for an immediate contract opportunity. This role is initially covering a leave and the assignment could extend depending on business needs. You’ll join a small, established team and work closely with ownership, supporting the day-to-day operations of a commercial property portfolio. The Role This is a hands-on position combining property administration, tenant relations, vendor coordination, lease administration, and light financial support. We’re looking for someone who can step in quickly, learn the portfolio, and confidently keep tenants, vendors, contractors, and internal priorities moving. What You’ll Do Property & Tenant Administration Support the day-to-day administration of a commercial property portfolio Respond to tenant inquiries and service requests Coordinate maintenance, repairs, contractors, trades, and vendor access Prepare and maintain lease documentation, renewals, amendments, and tenancy agreements Maintain tenant files, certificates of insurance, emergency contacts, and property records Coordinate move-ins and move-outs Assist with vendor tendering and contract administration Office Administration Act as a first point of contact for tenants, visitors, vendors, and contractors Manage incoming calls, correspondence, mail, and couriers Coordinate meetings and internal scheduling Prepare documents and complete general administrative and data-entry tasks Help keep the office organized and running smoothly Financial Support Track accounts receivable and rent collections Follow up on outstanding tenant accounts Complete daily banking as required Assist with monthly property reporting and operating expense tracking What We’re Looking For 2+ years of property administration experience or similar relevant experience Commercial real estate experience is preferred, although strong residential property administration experience will also be considered Experience with Yardi Breeze, Yardi Voyager, or another property management system Comfortable working with leases, tenant correspondence, and property documentation Strong organization and attention to detail Professional, service-oriented communication style Able to manage multiple priorities with limited supervision Available to start within one to two weeks Why Consider It? Immediate opportunity with a fast hiring process Competitive hourly rate of $28–$35 Direct exposure to ownership and portfolio-level operations Broad commercial property administration experience Potential for the contract to extend as the business grows Interested? Apply directly through LinkedIn or reach out confidentially to Envy Consulting Group for more information. #PropertyAdministrator #PropertyManagement #CommercialRealEstate #RealEstateJobs #TorontoJobs #NorthYorkJobs #Yardi #ContractJobs #PropertyManagementJobs

What you’ll do

Administer day-to-day operations for a commercial property portfolio, including tenant inquiries, maintenance coordination, lease documentation, vendor contracts, and property records. Provide office and financial support by managing correspondence and scheduling, tracking rent collections and outstanding accounts, completing banking as needed, and assisting with property reporting.

Requirements

Requires at least two years of property administration or similar experience; commercial real estate experience is preferred, while strong residential property administration experience may also qualify. Candidates should be comfortable with leases, tenant correspondence, property documentation, and property management software such as Yardi, and demonstrate strong organization, attention to detail, professional communication, and the ability to manage priorities independently.

Listed skills

• Organization · Preferred
• Attention to detail · Preferred
• Accounts receivable · Preferred
• Vendor Coordination · Preferred
• Communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Property Administration
• Commercial Real Estate
• Tenant Relations
• Lease Administration
• Vendor Coordination
• Contract Administration
• Maintenance Coordination
• Property Management Systems
• Yardi Breeze
• Yardi Voyager
• Accounts Receivable
• Rent Collections
• Property Reporting
• Organization
• Attention To Detail
• Communication

Job areas

• Administrative
• Customer Service & Support
• Finance & Accounting
• Management & Leadership

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