Maintenance Manager

Job summary

The Facilities Coordinator is responsible for managing internal office moves, coordinating with vendors, and ensuring the efficient operation of the job site. They also provide administrative support, manage facility service requests, and maintain accurate floor plans and inventory records.

Job details

The salary range for this position is $75,000 to $80,000. Final compensation will be determined based on relevant skills, experience, qualifications, and internal equity. In addition to base salary, eligible employees may be entitled to other elements of total compensation, which may include group benefits, employer RRSP contributions, and discretionary bonus or incentive programs, where applicable to the role. We are committed to offering competitive compensation and comply with all applicable pay transparency legislation. Further details regarding our total rewards program will be shared by the Talent Acquisition team during the hiring process. Canadian work experience is not a requirement for this role. Please note that artificial intelligence–based tools may be used at certain stages of the recruitment and applicant screening process. Accountable for the efficient, smooth operation of a job site. Now, if you were to come on board as our Maintenance Manager, we’d ask you to do the following for us: * Organize and manage all aspects of internal office moves, receive and process client move requests, coordinate with and scheduled vendors, and create and distribute move communications and labels to clients, ensuring the move processes are in accordance with client’s policies and procedures. * Provide administrative support such as answering incoming calls, participate in Workplace Services meetings as well as respond and manage Workplace Services (WPS) emails in a timely manner. * Create all vinyl names for office and meeting room doors when needed. * Follow up and complete all Facility Service requests. * Update FM System as new Associates are on board and floor plans when needed as reconfigurations take place. * Perform pre- and post-move inventory, furniture inventory, hang move signage, and supervise movers, furniture reconfiguration and space enhancements. Think you have what it takes to be one of our Housekeeping / Facilities Managers? We’re committed to hiring the best talent for the role. Here’s how we’ll know you are the best fit: * Degree/Certification and minimum 3-5 years’ work experience in Facilities/Office Services is preferred. * Housekeeping Management experience. * Strong computer & Microsoft Office skills. * Excellent verbal and written communication skills. * Excellent problem solving skills. * Self-motivated, strong work ethic and initiative for quality and superior customer service. * Able to work successfully in a fast paced environment under tight deadlines. * Readily adaptable to changing work priorities. ● Three-year sobriety, from alcohol, drugs (legal & Illegal), and any mind-altering substance required ● Criminal Record Check ● 3 references ● Proof of immunization and TB test ● Naloxone and First Aid training

What you’ll do

The Facilities Coordinator is responsible for managing internal office moves, coordinating with vendors, and ensuring the efficient operation of the job site. They also provide administrative support, manage facility service requests, and maintain accurate floor plans and inventory records.

Requirements

Candidates should possess a degree or certification and 3-5 years of experience in facilities or office services. Strong proficiency in Microsoft Office, excellent communication skills, and the ability to work in a fast-paced environment are required.

Benefits

• Group benefits
• Employer RRSP contributions
• Discretionary bonus
• Incentive programs

Listed skills

• Time management · Preferred
• Facilities Management · Preferred
• Customer service · Preferred
• Problem solving · Preferred
• adaptability · Preferred
• Administrative Support · Preferred
• Vendor Coordination · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Inventory management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Facilities management
• Office services
• Microsoft Office
• Communication
• Problem solving
• Customer service
• Time management
• Inventory management
• Vendor coordination
• Administrative support
• Space planning
• Adaptability
• Administrative Support
• Furniture Cleaning
• Strong Work Ethic
• Self-Motivation
• Customer Service
• Floor Planning
• Problem Solving

Job areas

• Administrative
• Consulting
• Management & Leadership
• Facilities Coordinator
• Facilities Specialist / Coordinator
• Business Services and Administration Managers Not Elsewhere Classified
• Facilities Managers

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