Rental Fleet Coordinator, Heavy Rentals

Job summary

The Rental Coordinator manages rental transactions from start to finish, including invoicing, account updates, and equipment record maintenance. They also collaborate with internal teams and external suppliers to ensure efficient rental operations and high-quality customer service.

Job details

Company: Finning Canada Number of Openings: 1 Worker Type: Permanent Position Overview: Rental Coordinator Location: Edmonton, AB Schedule: Monday to Friday | 5x2 Schedule | 37.5 Hours Per Week Work Arrangement: In-Office Build Your Career with Finning Are you highly organized, customer-focused, and thrive in a fast-paced environment? Finning is looking for a Rental Coordinator to join our team in Edmonton. In this role, you'll play a key part in supporting our equipment rental operations, ensuring a seamless experience for customers while coordinating with multiple teams across the business. You'll be responsible for managing rental transactions, invoicing, customer accounts, and rental portfolio administration while building strong relationships with both internal and external stakeholders. If you enjoy working with people, managing multiple priorities, and contributing to a high-performing team, we'd love to hear from you. Job Description: What You'll Do Coordinate rental transactions from start to finish, ensuring accuracy and timely processing. Prepare and process rental agreements, rental conversions, and equipment sales invoices. Maintain accurate rental records for both new and used equipment. Manage customer pre-authorized payment information and account updates. Prepare daily invoicing for equipment currently on rent. Track environmental levy charges and ensure proper documentation. Issue credit and debit notes accurately and efficiently. Respond to customer inquiries regarding rentals, billing, and account information. Work closely with teams across sales, service, fleet management, finance, supply chain, warranty, and used equipment operations. Coordinate with external suppliers, including transportation and insurance providers, to support rental activities. What We're Looking For Required Skills Strong verbal and written communication skills Excellent organizational and time-management abilities Strong customer service mindset Effective problem-solving skills Ability to manage multiple priorities and meet deadlines Detail-oriented with a focus on accuracy Ability to work collaboratively with a variety of stakeholders Qualifications & Experience Previous experience in an office or dealership Customer service and/or sales experience Proficiency with Microsoft Office applications Experience with accounts payable, accounts receivable, billing, or invoicing is considered an asset Experience in the equipment rental, construction, or heavy equipment industry is considered an asset Why Join Finning? Competitive compensation and benefits package Opportunities for growth and career development Supportive team environment Work with an industry leader in equipment solutions Make a meaningful impact in a role that connects multiple areas of the business At Finning, we are committed to creating an inclusive workplace where employees can thrive, contribute, and build rewarding careers. At Finning, we prioritize creating a diverse and inclusive environment. We are proud to be an equal opportunity employer, and we actively encourage all individuals to express themselves and achieve their full potential. As a company, we continuously strive to enhance our outreach to individuals of all backgrounds and identities. We do not discriminate against applicants based on gender identity, race, national and ethnic origin, religion, age, sexual orientation, marital and family status, and/or mental or physical disabilities. Furthermore, Finning is committed to collaborating with and providing reasonable accommodations /adjustments to individuals with disabilities. If you require an adjustment/accommodation at any point during the recruitment process, please inform your recruiter.

What you’ll do

The Rental Coordinator manages rental transactions from start to finish, including invoicing, account updates, and equipment record maintenance. They also collaborate with internal teams and external suppliers to ensure efficient rental operations and high-quality customer service.

Requirements

Candidates should have previous experience in an office or dealership environment with a strong background in customer service or sales. Proficiency in Microsoft Office and experience with billing or accounts receivable processes are highly valued.

Benefits

• Competitive compensation
• Growth and career development opportunities
• Supportive team environment

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Problem solving · Preferred
• Attention to detail · Preferred
• Account Management · Preferred
• Accounts receivable · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Communication Skills · Preferred
• Stakeholder Management · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Rental coordination
• Customer service
• Invoicing
• Account management
• Data entry
• Time management
• Problem-solving
• Microsoft Office
• Accounts payable
• Accounts receivable
• Communication skills
• Organizational skills
• Attention to detail
• Stakeholder management
• Equipment Operation
• Workplace Inclusivity
• Supply Chain
• Ability To Meet Deadlines
• Accounts Payable
• Accounts Receivable
• Billing
• Management
• Customer Service
• Communication
• Disabilities
• Finance
• Sales
• Leadership
• Problem Solving
• Operations
• Time Management
• Coordinating
• Prioritization
• Customer Inquiries
• Detail Oriented

Job areas

• Administrative
• Customer Service & Support
• Construction
• Logistics
• Finance & Accounting
• Rental Coordinator
• Logistics Specialist
• Transport Clerks
• Logisticians

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