Service Coordinator

Job summary

The Service Coordinator acts as the central point of contact for maintenance and repair projects, managing the lifecycle from service requests to final invoicing. They coordinate between customers, technicians, and support teams to ensure efficient project execution and accurate documentation.

Job details

Company: Finning Canada Number of Openings: 1 Worker Type: Permanent Position Overview: Edmonton, AB | Full-Time | Monday to Friday | Office-Based Build a Career That Keeps Industry Moving At Finning, you'll play an important role behind the scenes, ensuring equipment repairs, maintenance projects, and customer service activities run smoothly from start to finish. As a Service Coordinator, you'll be the central point of coordination between customers, planners, supervisors, technicians, and support teams, helping drive an exceptional service experience while maintaining accuracy, efficiency, and accountability throughout the repair process. This is an excellent opportunity for someone who enjoys organization, communication, project coordination, and problem-solving in a fast-paced service environment. Job Description: What You'll Do As a Service Coordinator, you'll support the full lifecycle of maintenance and repair projects, from initial service requests through to invoicing and closure. Service Planning & Coordination Create and maintain Maintenance Customer Orders (MCOs) and work orders. Review service requests and ensure required information is complete and accurate. Coordinate credit approvals and customer documentation. Review service history, warranty information, maintenance records, and technical documentation. Apply marketing programs and service requirements where applicable. Ensure work scopes, budgets, and schedules align with approved quotations. Identify and escalate potential business, operational, or financial risks. Maintain documentation and audit trails within company systems. Service Execution Support Partner with Repair Planners and Service Supervisors to ensure repairs progress efficiently. Keep systems and project records updated in real time. Process job adjustments, including labour, parts, and billing changes. Coordinate transportation, logistics, and third-party contractor requirements. Support warranty and goodwill claim processes. Schedule and support project review meetings throughout the repair lifecycle. Track commitments, action items, risks, and timelines. Communicate project status and updates to key stakeholders. Project Closure & Invoicing Ensure all required documentation is completed and accurate. Follow up on outstanding labour, parts, billing, inspection reports, and supporting records. Support warranty claim submission requirements. Expedite closure activities and resolve documentation deficiencies. Prepare files for customer review and final invoicing. Process work order closures while maintaining service excellence standards. Customer & Stakeholder Support Communicate regularly with customers and internal teams regarding repair status and progress. Respond to service, warranty, production, and customer inquiries. Participate in meetings and facilitate action-oriented discussions when required. Deliver a professional, customer-focused experience throughout the service process. What You Bring Required Skills Strong communication and stakeholder relationship skills. Excellent organizational and time management abilities. Ability to manage multiple priorities in a fast-paced environment. Strong attention to detail and commitment to accuracy. Analytical thinking and problem-solving capabilities. A customer-focused and collaborative approach. Proficiency with Microsoft Office applications and business systems. Preferred Experience Experience in a service coordination, project coordination, administration, operations, or customer support role. Background in heavy equipment, construction, mining, oil & gas, forestry, manufacturing, transportation, or related industries is considered an asset. Experience working with work orders, invoicing, service processes, scheduling, or warranty administration. Knowledge of project coordination principles including scope, schedule, risk, and stakeholder management. Education & Qualifications Post-secondary education in Business Administration, Office Administration, Accounting, Project Coordination, or a related field is preferred. Equivalent education and experience combinations will also be considered. Typically 2-4 years of experience in a coordination, service, project, or operations support role. Why Join Finning? Join a global leader in heavy equipment and power systems. Work alongside experienced industry professionals. Be part of a collaborative and supportive team environment. Opportunities for career development and growth. Competitive compensation and comprehensive benefits package. Make a direct impact on customer success and business performance. If you're highly organized, enjoy coordinating multiple moving pieces, and thrive in a team-oriented environment, we encourage you to apply today. At Finning, we prioritize creating a diverse and inclusive environment. We are proud to be an equal opportunity employer, and we actively encourage all individuals to express themselves and achieve their full potential. As a company, we continuously strive to enhance our outreach to individuals of all backgrounds and identities. We do not discriminate against applicants based on gender identity, race, national and ethnic origin, religion, age, sexual orientation, marital and family status, and/or mental or physical disabilities. Furthermore, Finning is committed to collaborating with and providing reasonable accommodations /adjustments to individuals with disabilities. If you require an adjustment/accommodation at any point during the recruitment process, please inform your recruiter.

What you’ll do

The Service Coordinator acts as the central point of contact for maintenance and repair projects, managing the lifecycle from service requests to final invoicing. They coordinate between customers, technicians, and support teams to ensure efficient project execution and accurate documentation.

Requirements

Candidates should have 2-4 years of experience in a coordination or operations support role, preferably with a background in heavy equipment or related industries. Proficiency in Microsoft Office and strong organizational skills are required, along with post-secondary education in a relevant field.

Benefits

• Comprehensive benefits package
• Career development opportunities

Listed skills

• Time management · Preferred
• Project Coordination · Preferred
• Customer service · Preferred
• Problem solving · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Logistics · Preferred
• Microsoft Office · Preferred
• scheduling · Preferred
• Stakeholder Management · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Service coordination
• Project coordination
• Communication
• Time management
• Problem-solving
• Attention to detail
• Microsoft Office
• Work order management
• Invoicing
• Scheduling
• Warranty administration
• Stakeholder management
• Logistics
• Analytical thinking
• Customer service
• Equipment Repair
• Action Oriented
• Office Administration
• Customer Success Management
• Accountability
• Analytical Thinking
• Accounting
• Auditing
• Customer Support
• Billing
• Business Administration
• Business Systems
• Customer Service
• Disabilities
• Forestry
• Oil and Gas
• Leadership
• Marketing
• Problem Solving
• Operations
• Electric Power Systems
• Project Coordination
• Service Planning
• Stakeholder Management
• Time Management
• Technical Documentation
• Timelines
• Team Oriented
• Coordinating
• Prioritization
• Project Closure
• Customer Inquiries
• Detail Oriented

Job areas

• Logistics
• Administrative
• Customer Service & Support
• Manufacturing
• Energy
• Service Coordinator
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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