Executive Assistant

Overview Are you seeking an integral role supporting executive leadership? As Executive Assistant to the President, you will be a trusted partner in anticipating and and assessing the President's needs to ensure operational success. You will collaborate with industry experts and committed teams who value individuality and recognize achievements. Apply now and transform your career with us. What you will be doing Provide proactive, executive administrative support to the President across day-to-day responsibilities and special projects related to projects and operations. Act as a key point of contact between the President, senior leadership, employees, clients, and external stakeholders. Prepare business expense and mileage reports, review and process invoices, schedule meetings and manage the President's calendar. Coordinate travel arrangements including detailed itineraries, multi-segment bookings and required documents. Coordinate and participate in team meetings, manage agenda items and record and distribute minutes Prepare reports and presentations for meetings, using data, spreadsheets, and guidance from executive leadership. Assist with corporate events, leadership meetings and strategic activities by arranging logistics including facilities, catering, invitations and speakers. Maintains knowledge of Company’s values and strategic plan. Support published corporate policies. What we are looking for Diploma in Office or Business Administration preferred. 5 - 10 years administrative experience supporting one or more senior executives. Expert knowledge and ability in MS Office Suite, including Word, Excel, PowerPoint, SharePoint and Visio required. Proven time management skills with the ability to take initiative in the development and completion of assigned projects and duties. Technical and professional writing and correspondence skills required. High level of organization, problem-solving and multi-tasking skills. Ability to build and maintain strong relationships across all levels of the company. Able to maintain strict confidentiality with company and personnel matters. Why work for us Some of the benefits you may be eligible for as an employee are: Comprehensive compensation package and paid time off program Industry leading 401(k)/RRSP Medical/Extended Health Care, Dental, Vision and/or Provincial Medical Wellness benefits & Employee Assistance Program Tuition Reimbursement Program We are an EEO/ADA/Veterans employer. Salary Min CAD $80,000.00/Yr. Salary Max CAD $110,000.00/Yr.

Provide proactive administrative support to the President, managing calendars, travel, and communications with senior leadership and stakeholders. Coordinate corporate events, prepare business reports, and handle financial administrative tasks like expense and invoice processing.

Requires 5-10 years of experience supporting senior executives and expert proficiency in MS Office Suite. A diploma in Office or Business Administration is preferred, along with strong professional writing and organizational skills.

• Comprehensive Compensation Package • Paid Time Off • 401(k)/RRSP • Medical Insurance • Extended Health Care • Dental Insurance • Vision Insurance • Provincial Medical Wellness Benefits • Employee Assistance Program • Tuition Reimbursement Program

Identified from the job description. Confirm important requirements above.

• Executive Administrative Support
• Calendar Management
• Travel Coordination
• Meeting Coordination
• Report Preparation
• Presentation Design
• Event Planning
• MS Office Suite
• Professional Writing
• Time Management
• Problem Solving
• Multi-tasking
• Relationship Building
• Confidentiality
• Expense Reporting
• Invoice Processing
• Report Writing
• Administrative Support
• Time Off Management
• Administrative Functions
• Microsoft Excel
• Business Administration
• Strategic Planning
• Spreadsheets
• Employee Assistance Programs
• Leadership
• Invoicing
• Microsoft Office
• Microsoft Visio
• Multitasking
• Operations
• Microsoft PowerPoint
• Presentations
• Proactivity
• Microsoft SharePoint
• Travel Arrangements

• Administrative
• Management & Leadership
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants

Minimum education

College diploma

Minimum experience

5+ years

Apply by

Jul 22, 2027

Posting language

English

Working hours

40 hours per week